Assessment Coordinator (Grant-Funded)

Job Posting:

JR102075 Assessment Coordinator (Grant-Funded) (Open)

Department:

Title III, PM

Position Type:

Regular

Open Date:

08-18-2026

Close Date:

$65,000 - $75,000

Job Description:

Performs a variety of professional and administrative duties in support of the day‑to‑day operations of a function or program; executes the details of one or more programs with or without oversight from a director or advisor; assists in program planning and development: interprets, monitors, and analyzes information regarding operating policies and procedures: administers budgets; uses independent judgment, and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the department. Excludes nonexempt employees, departmental business officers and positions that can be identified with a specific functional area and code.

PURPOSE

To support the Office of Title III Program Administration through comprehensive assessment, data analysis, program evaluation, and reporting activities that strengthen institutional effectiveness and ensure compliance with federal grant requirements.

POSITION OVERVIEW

The Program Assessment and Impact Specialist is responsible for coordinating, implementing, and analyzing a comprehensive program of assessment, evaluation, and impact measurement for all Title III activities at Bowie State University. This position works closely with the Director of Title III, the Office of Planning, Analysis, and Accountability (OPAA), Activity Directors, and other university stakeholders to collect and analyze data pertaining to performance outcomes that reflect the impact of Title III funds on institutional strengthening.

The Specialist designs measures of success, collects supporting data, and implements a cyclical assessment calendar for all program focus areas. This position also monitors programmatic outcomes, works with Activity Directors to ensure objectives are met in compliance with federal law, collaborates with internal and external evaluators, and disseminates findings through written reports, presentations, and publications.

DUTIES & RESPONSIBILITIES

Data Collection and Analysis

• Collect, enter, and analyze data on student success, retention, and graduation rates to support institutional research goals.

• Gather and evaluate data on academic programs, enrollment trends, and institutional effectiveness.

• Develop and maintain databases and data management systems for Title III and institutional research.

• Conduct data entry into the internal budget management system for contractual, travel, and financial documents.

• Design and conduct research studies that support assessment activities across the university.

• Conduct student outcomes assessment surveys and analyze results.

• Produce a data calendar for the unit that explicates when and what kind of data needs to be collected.

Assessment and Evaluation

• Coordinate and oversee Title III assessment efforts in alignment with institutional goals.

• Develop and implement assessment plans, strategies, and procedures for Title III initiatives.

• Conduct program reviews and evaluate the effectiveness of Title III activities.

• Analyze assessment data and produce reports and recommendations for continuous improvement.

• Assist in coordinating and facilitating external evaluations and site visits, including serving as a primary point of contact for external evaluators.

• Prepare materials and documentation required for external evaluations and site visits.

• Implement recommendations and action plans resulting from external evaluations.

• Implement a program assessment calendar of activities to be performed on a cyclical basis for all focus areas.

Strategic Planning and Decision Support

• Provide data-driven insights and recommendations to inform institutional decision-making processes.

• Collaborate with departments and committees to align assessment efforts with Title III and university goals.

• Provide insight into initiatives for annual grant year meetings with the Provost.

• Assist in creating infrastructure for departments and schools through Title III initiatives within Bowie State University.

• Facilitate the incorporation of assessment outcomes and results into the institutional planning process.

Grant Management and Reporting

• Assist in coordinating and managing Title III grant activities and initiatives.

• Ensure compliance with grant requirements and federal regulations throughout all phases of program execution.

• Prepare and submit required reports and documentation to the Title III Director, including the Annual APR, Semi-Annual Reports I & II, and Phase II Plans.

• Monitor Title III initiatives and evaluate their impact on student success and institutional effectiveness.

• Provide monitoring and evaluation services for assigned Title III activities.

• Provide technical assistance for assigned Title III activities.

Collaboration and Communication

• Collaborate with Activity Directors and Points of Contact (POCs) across the institution to promote a culture of assessment and ensure program impactfulness.

• Communicate assessment results and recommendations to senior leadership, activity directors, POCs, and the Title III team.

• Serve as a liaison between Activity Directors and the Title III Director.

• Represent the institution at conferences, meetings, and professional events related to Title III, assessment, data analytics, and institutional effectiveness.

• Assist in content creation for masterclasses, workshops, training sessions, and the annual retreat for Activity Directors and POCs.

• Assist in expanding the Teams ecosystem by creating new hubs and channels for the Title III community and department.

• Serve on standing and ad hoc committees as assigned.

Professional Development and Training

• Develop and promote indirect and quantitative assessment methodologies, data analysis, and data-driven decision-making.

• Provide guidance and support to Activity Directors and POCs on assessment practices and strategies.

• Stay current with best practices and trends in assessment and institutional effectiveness.

• Participate in professional development opportunities closely aligned with assessment and/or data analytics.

Policy Development and Implementation

• Participate in developing and implementing policies and procedures related to assessment and institutional effectiveness.

• Assist with program evaluation and reviews in compliance with university and federal standards.

• Ensure initiatives’ compliance with the Department of Education, University System of Maryland, Bowie State University, and the Title III department.

• Perform other tasks and projects as assigned by the Director.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Excellent analytical abilities with demonstrated experience in data collection, analysis, and reporting.

• Strong interpersonal, organizational, written, and oral communication skills.

• Experience in conducting workshops, seminars, and training activities.

• Demonstrated ability to manage multiple complex projects simultaneously and independently.

• Proven ability to provide analysis of complex tasks and coordinate the work of others to accomplish institutional objectives.

• Familiarity with assessment data collection definitions, classifications, and methodology.

• Ability to access large-scale administrative data systems to extract and analyze data.

• Knowledge of sampling, survey design, and statistical analysis.

• Ability to deliver assessment reports across multiple presentation modes — oral, written, and technological.

• Ability to complete projects on deadline with accuracy and professional quality.

• Demonstrated success in creative problem-solving and data-driven decision-making.

• Ability to analyze complex budget data and produce summary reports.

• Demonstrated proficiency in Microsoft Office Suite and related software applications.

• Ability to interface effectively with a variety of internal and external stakeholders, including senior administrators, faculty, students, and federal program officers.

• Knowledge of federal grant compliance requirements, particularly Title III regulations.

MINIMUM TRAINING & EXPERIENCE

Education: Bachelor’s degree in Business Administration, Education, Data Analytics, or a closely related field required. Master’s degree strongly preferred.

Experience: Minimum of three (3) years of experience in a higher education setting or comparable public service environment, with demonstrated expertise in grant or account management, assessment, evaluation methodology, and institutional effectiveness.

CONDITIONS OF EMPLOYMENT

Typical office and professional working conditions. Traversing the campus as needed. Work is performed under the Title III Grant funded contract terms outlined above and is subject to federal grant compliance requirements.

Additional Job Information:

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.