Accounts Payable Analyst

Job Description Summary

Job Description

The Accounts Payable Analyst is responsible for auditing, processing, and maintaining accounts payable transactions in accordance with company policies and procedures. This role supports the end-to-end accounts payable process, including voucher auditing, purchase order invoice processing, vendor account maintenance, and customer service support for internal and external stakeholders utilizing PeopleSoft Financials. The ideal candidate demonstrates strong attention to detail, organizational skills, and a commitment to providing exceptional service while ensuring timely and accurate payment processing.

Key Responsibilities:

Voucher Audit and Invoice Processing

• Audit vouchers for proper approval, account coding, supporting documentation, and compliance requirements.
• Process purchase order (PO) invoices in a timely and accurate manner. Research and resolve voucher exceptions, matching discrepancies, and workflow issues within PeopleSoft.
• Ensure transactions are processed in accordance with internal controls and accounting procedures.

Accounts Payable Operations

• Assist with payment processing and ensure timely disbursement of approved payments.
• Utilize PeopleSoft queries and reports to monitor voucher status, payment activity, and outstanding transactions.
• Support month-end and year-end closing activities as assigned.

Customer Service and Relationship Management

• Provide excellent customer service to vendors, employees, and internal business partners.
• Respond to inquiries regarding invoice status, payments, vendor accounts, and accounts payable processes.
• Research and resolve payment discrepancies and vendor concerns in a professional and timely manner.
• Collaborate with departments across the organization to facilitate efficient invoice processing and issue resolution.
• Serve as a resource for accounts payable policies, procedures, and payment-related questions.

Reporting and Continuous Improvement

• Support internal and external audit requests by providing required documentation and transaction details.
• Identify opportunities to improve accounts payable processes, increase efficiency, and strengthen internal controls.
• Participate in system testing, upgrades, and process improvement initiatives as needed.

Education Requirements

• Bachelor's Degree (B.A.) in Accounting, Finance, Business Administration, or a related field preferred.
• One (1) year of experience in Accounts Payable, accounting, or related financial operations preferred.
• OR
• Any equivalent combination of experience, education, and/or training approved by Human Resources.

Qualifications

• Knowledge of accounts payable principles, practices, and procedures.
• Experience processing invoices, vouchers, and purchase order transactions.
• Experience utilizing PeopleSoft Financials or similar ERP systems.
• Ability to review and audit transactions with a high degree of accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Excellent customer service, verbal, and written communication skills.
• Ability to manage multiple priorities and meet established deadlines.
• Proficiency with Microsoft Office applications, particularly Excel.
• High attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience with the PeopleSoft Financials Accounts Payable module.
• Experience in a high-volume accounts payable environment.
• Knowledge of purchase order processing and three-way match concepts.
• Experience auditing vouchers and resolving invoice discrepancies.
• Intermediate to advanced Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP functions.
• Experience supporting audits and maintaining compliance with internal controls.

FLSA Status: Non-Exempt Department: Accounting / Finance Reports To: Accounts Payable Supervisor or Accounting Supervisor (as applicable)

Education

High School (HS)

Work Experience

General Experience - 7 to 12 months

Certifications

Travel

Less than 25%

Workstyle

Hybrid

The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave. Eligibility for benefits and specific offerings may vary based on position and employment status. To view more details of the benefits offered, visit Myrjbenefits.com.

At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.

We expect our associates at all levels to: • Grow professionally and inspire others to do the same • Work with and through others to achieve desired outcomes • Make prompt, pragmatic choices and act with the client in mind • Take ownership and hold themselves and others accountable for delivering results that matter • Contribute to the continuous evolution of the firm

At Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.