Construction Administrator

Come work for us!

We are looking for dedicated employees to join our team to help our customers have the best experience possible every time they enter a DTLR store.

Our employees are key to our success.

The Construction/Facilities Administrator will support the Project Coordination, and Office teams by assisting with administrative coordination, invoicing, scheduling, vendor management, and general office organization.

This role plays an important part in helping maintain organization, communication, and efficiency throughout daily company operations. The ideal candidate is dependable, proactive, organized, and capable of managing multiple responsibilities simultaneously.

Job Responsibilities

Administrative & Project Support

• Assist Project Managers with daily administrative tasks
• Organize and maintain digital and physical files, records, and project documentation
• Answer and direct incoming phone calls and emails professionally
• Assist with preparing reports, spreadsheets, and internal documentation
• Support general office operations and workflow organizations
• Maintain accurate digital and physical records

Invoicing & Financial Coordination

• Assist with customer invoicing and billing preparation
• Enter and track purchase orders
• Assist with vendor setup and vendor information entry
• Organize receipts and expense documentation
• Support the tracking of project-related expenses and job costs
• Assist with credit card reconciliation and invoice organization

Scheduling & Travel Coordination

• Schedule and coordinate travel arrangements for the tea
• Book flights, hotels, rental cars, and travel accommodations

• Coordinate meeting schedules and appointments
• Assist with maintaining project calendars and scheduling updates

Qualifications

• Previous administrative, office, accounting, or project support experience preferred
• Experience in a construction environment
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to prioritize tasks in a fast-paced environment
• Self-motivated with strong follow-through and accountability
• Professional attitude and willingness to learn

Technical Skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• PowerPoint
• Construction management or project tracking software
• Shared digital file systems and cloud-based organizational platforms

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use hands to finger, handle, or feel; and talk; or hear.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job may include close vision, distance vision, and depth perception.
• The incumbent must be able to work in a fast-paced environment.

General Information:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. DTLR, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

#LI-DNI

Compensation: Administrator pay range: $60,000 - $70,000 per year. This role will be eligible for the company 401K plan.

General Information:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

DTLR, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.