Purchasing Coordinator

Our Opportunity

GPJ is hiring a Purchasing Coordinator to join our growing team.

This role is on-site, requiring you to report to our Las Vegas office location a minimum of 5 days per week.

Your Role

As a Purchasing Coordinator, you play a pivotal role in our procurement operation by supporting the Purchasing Agent. Responsibilities include reconciling purchase orders, executing purchase orders, and monitoring inventory levels. This role also requires maintaining relationships with our trusted suppliers and collaborating with our internal team members to ensure deadlines are met. Strong organizational skills and a meticulous attention to detail are necessary for this position.

You generate and process purchase orders in alignment with material requisitions and production schedules. You will assist the Purchasing Agent, ensuring clear communication of delivery schedules and swift resolution of any order-related issues. Monitoring and maintaining optimal inventory levels is essential to support our production needs while minimizing excess stock. Your focus is to support the Agent and act as their backfill with a focus on reconciliation.

Your Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent attention to detail and accuracy in processing purchase orders and maintaining records.
• Good communication skills, both verbal and written, with the ability to liaise effectively with suppliers and internal stakeholders.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Knowledge of procurement practices, inventory control, and basic understanding of fabrication processes is advantageous.

Your Competencies

Urgency - Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.

Flexible - Easily move on to new tasks with little to no notice. Put personal preferences aside and switch to a different strategy, form of communication or other objective without issue. Maintain composure when you’re not getting cooperation from other teams, or deadlines move up and priorities shift.

Prioritization/Organization - Properly allocate time and resources so that jobs are completed within a defined timeframe; establishing a reasonable timeline for completion when no concrete date is given and clearly communicate that to the parties involved.

Your Experience an Education

4 Year College Degree preferred but not required

Preferred background in Supply Chain Management or equivalent experience

Proficiency in Google Suite and familiarity with ERP systems for inventory management.

Travel & Mobility

No required travel

Your Impact

As a Fabrication Purchasing Coordinator, your role directly impacts our operational efficiency and ability to meet production timelines by ensuring the timely procurement of materials. Your attention to detail in purchase order processing and inventory management helps maintain optimal stock levels, reducing lead times and minimizing production delays. Your role is to support the Purchasing Agent with a focus on reconciliation.

This is an hourly, non-exempt role that is eligible for overtime.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.