HR Assistant - Fixed Term Contract

GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026.

Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit!

Overview:

The Human Resource Assistant will be a key member of the Human Resource team. The role will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

This is an entry-level opportunity ideal for recent graduates looking to build their career in Human Resources.

The position reports to the HR Manager.

Responsibilities:

Clerical and Administrative Support

• Maintain and update employee personnel files and HR records.
• Ensure employee records are accurate, complete, confidential, and securely stored.
• Prepare, file, scan, photocopy, and distribute HR-related documents.
• Draft routine correspondence, letters, contracts, and other HR documentation.
• Manage incoming and outgoing HR correspondence and respond to routine employee queries.
• Monitor end of contract dates and liaise with the HR Associate for communication with managers

Recruitment and Onboarding Support

• Assist with posting job advertisements and tracking applications.
• Schedule interviews and communicate with candidates.
• Prepare interview packs and other recruitment documentation.
• Conduct reference and background check coordination, where applicable.
• Ensure new employees submit all required documentation and are properly set up in HR systems.
• Process and issue terminal documentation such as certificate of service and P9 forms for leavers

Employee Records and HRIS

• Update employee information in the HRIS and google drives, including new hires, transfers, promotions, and terminations.
• Support regular audits of personnel files to ensure documentation is complete and compliant.
• Update the staff and beneficiaries list affecting the respective insurance records.

Employee Relations and Compliance Support

• Ensure HR documentation is prepared and retained in accordance with organisational policies and applicable employment laws.
• Support HR audits and provide requested documentation.

General Office and Departmental Support

• Assist with staff engagement activities, training sessions, and organizational events.
• Carry out other duties reasonably assigned by the HR Manager

In addition to the specific skills required for each role, we’re looking for candidates who are aligned with our Values, and who actively demonstrate our core competencies: emotional intelligence, problem solving, project management, follow-through, and fostering inclusivity.

Qualifications

• Bachelor’s degree in Human Resources
• Basic understanding of HR principles, practices, and employment legislation.
• Strong interpersonal and communication skills
• Strong organizational skills and attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Drive, etc.) will be an added advantage.
• A willingness to learn, and grow within a fast-paced HR environment.
• Previous HR internship or attachment experience is an added advantage but not required.
• Fresh graduates are highly encouraged to apply.

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.

Commitment to Safeguarding

As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.

These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.

**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**

Reasonable Accommodations

We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at [email protected] with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.

Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!

Referrals

Know the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!