Outreach and Events Senior Consultant

Job Family:

Operational Effectiveness Consulting

Travel Required:

Up to 25%

Clearance Required:

None

What You Will Do:

As a Senior Consultant supporting a Department of War project supporting military community and quality of life programs, you will play a key role in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:

• Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.

What You Will Need:

• Bachelor's degree
• THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
• Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

What Would Be Nice To Have:

• Experience supporting event logistics or planning for federal government clients, particularly DoW.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan PayDown
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program
• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

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