Office Manager

WHY WORK AT HIGGSFIELD AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $700M in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

In 365 days we shipped 305 releases — roughly five years of work at most companies. New models, features and workflows land every week, and each one has to be explained to millions of users in a way that makes them understand it, want to try it, and remember it.

WHO WE'RE LOOKING FOR

Everyone at Higgsfield is an A-player. We're looking for teammates who bring:

- High IQ, energy, and agency.

- Extreme autonomy and ownership.

- The ability to move fast, experiment constantly, and learn even faster.

- Resilience under pressure and readiness for an always-on environment.

- A balance of data-driven judgment and creative intuition.

- The drive to raise the standard for the entire team, not just yourself.

WHAT YOU WILL WORK ON

FOOD & DAILY COMFORT

- Own everything the team eats: daily lunches, breakfasts, snacks, coffee, drinks. Choose vendors, place orders, manage delivery timing, and make sure food arrives hot and on schedule — every day, without reminders.

- Handle dietary needs and preferences, collect feedback, and rotate the menu so people actually look forward to lunch.

- Keep the kitchen and snack stock full at all times. Nobody should ever find an empty coffee machine or an empty fridge.

- Track food spend, compare vendors, and negotiate better terms as the team grows.

OFFICE MANAGEMENT

- Keep the office running end to end: cleaning, supplies, water, repairs, furniture, plants, lighting, temperature — all of it.

- Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors. Escalate fast, follow up until things are actually resolved.

- Set up and improve workspaces: desks, meeting rooms, quiet areas, lounge zones. Make the space something people choose to be in.

- Run the logistics of team events, all-hands, and guest visits — space, food, setup, teardown.

SYSTEMS & IMPROVEMENT

- Build simple systems that make all of this repeatable: inventory trackers, vendor lists, order schedules, onboarding checklists.

- Spot recurring annoyances and eliminate them permanently instead of solving them one by one.

- Keep documents, invoices, and receipts from vendors organized and handed off to finance on time.

YOUR MUST-HAVES

- 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates).

- Strong organizational skills and real attention to detail — you notice the empty water cooler before anyone mentions it.

- Ability to juggle many small tasks at once and react quickly when something breaks.

- Initiative to improve and systematize processes rather than firefight forever.

- Excellent communication skills for working with vendors, couriers, contractors, and internal teams.

- Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack.

- Fluent English.

NICE TO HAVES

- Experience in startups or high-growth environments.

- Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting.

- An existing network of reliable vendors — catering, cleaning, repairs, equipment.

- Interest in growing into Project Management, Workplace Operations, or IT Operations.

The deal

- Competitive salary in USD, reviewed as you grow;

- On-site role in our Almaty office;

- Access to Higgsfield products and the AI tools we use internally;

- Breakfast, lunch and good coffee on us;

- Full-time position with high ownership.