Wealth Custodial Services Specialist

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership.

Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter.

Our Newest Opportunity:

Summary:

This role provides high-level operational and analytical support to the Wealth Advisor community and internal partners across the firm. This role serves as a central point of contact for advisor-related service requests, operational escalations, and data quality assurance across custodial and technology platforms (Schwab Advisor Center, Fidelity Wealthscape, Raymond James, Orion Advisor Tech, and Salesforce). This role ensures accurate case handling, seamless advisor experience, and proactive identification of trends impacting service delivery and operational efficiency.

Essential Duties and Responsibilities:

Advisor Service & Case Management

• Serve as a primary liaison between advisors and operational teams to ensure prompt resolution of service requests, escalations, and workflow bottlenecks.
• Triage, analyze, and resolve complex advisor cases related to account setup, maintenance, billing, and custodial processing.
• Monitor Salesforce LINC ticket queues and Task submissions to ensure SLAs and service quality standards are met.
• Maintain knowledge of multi-custodian processes, ensuring advisors receive accurate, consistent guidance.
• Partner with custodial relationship managers (Schwab, Fidelity, Raymond James) to address field inquiries, exceptions, and systemic trends.

Operational Data & Process Analytics

• Analyze advisor service metrics to identify root causes, recurring issues, and opportunities for process improvement.
• Partner with Data Integrity, Billing team, WM Daily Ops and the Integrations team to ensure advisor data accuracy, including rep codes, fee schedules, and AUM alignment.
• Recommend system enhancements or automation opportunities to improve turnaround time and reduce manual rework.

Collaboration & Cross-Functional Support

• Partner closely with Wealth Management Operations, Billing, Compliance, and Finance teams to align service processes with firm policies.
• Support the onboarding of new advisors and offices by coordinating custodial setup, data validation, and workflow readiness.
• Maintain and update SOPs, process maps, and training materials related to advisor servicing.
• Participate in custodial and internal service meetings, summarizing trends, and escalating recurring pain points.

Qualifications, Skills and Requirements:

• Strong working knowledge of Orion Advisor Tech, Salesforce, and major custodial platforms (Schwab, Fidelity, Raymond James).
• Excellent analytical, organizational, and interpersonal skills.
• Ability to interpret complex data, identify trends, and communicate insights clearly.
• Strong written and verbal communication; able to interface professionally with advisors, custodians, and leadership.
• Proficient in Microsoft Excel, Power BI, and Smartsheet
• Demonstrates a proactive service mindset and ownership of advisor outcomes.
• Maintains composure under pressure and delivers consistent, high-quality results.
• Displays curiosity and a data-driven approach to identify operational improvements.
• Build trust and credibility across departments and custodians.
• Contributes to a culture of continuous learning and collaboration within the team.
• Cross functional departmental training support and training as needed
• Other duties as assigned

Education, Training and Experience

• Bachelor’s degree in finance, Business Administration, or related field preferred.
• 3+ years of experience in financial services operations, advisor support, or custodial relationship management (RIA or broker-dealer environment preferred).

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!