Administrative Coordinator I

Job TitleAdministrative Coordinator I Agency Texas A&M Engineering Department Engineering Technology Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Why work for Texas A&M Engineering? Who we are: Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Responsibilities: Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Performs special analyses and project summaries. Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Hires, trains and supervises student workers and support staff. What we need: Bachelor's degree or equivalent combination of education and experience. Two years of related experience. What is helpful: Administrative experience. Experience with planning, implementing and executing events. Knowledge, Skills, and Abilities: Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills. Work Location: Main Campus – College Station, TX. The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. "Engineering Technology" is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. "Industrial Distribution" applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products. Texas A&M Engineering provides an outstanding benefits package including but not limited to: Competitive health benefits. Generous paid vacation, sick time, and holidays. Vision, Dental, Life, and Long-Term Disability insurance options. Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution. Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b). Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional development opportunities. Tuition assistance: https://engineering.tamu.edu/information/esac/educational-assistance-programs.html Wellness program release time offered to employees to promote work/life balance. Helpful Applicant Information Required Materials for Application: Resume/CV Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. Letter of interest Compensation Philosophy: Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering. Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions. Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.