Technical Trades Assistant Supervisor

Job Posting Title:

Technical Trades Assistant Supervisor

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Hiring Department:

Marine Science Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 16, 2027

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Location:

PORT ARANSAS, TX

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Job Details:

General Notes

This position provides support to the Assistant Director of Facilities in coordinating assigned maintenance activities and does not have supervisory authority or responsibility for other maintenance employees. This position is located in Port Aransas, Texas. Only applicants eligible to work in the US will be considered.

Purpose

To support the Assistant Director of Facilities in coordinating and executing maintenance activities and facility projects to ensure the effective operation, upkeep, and improvement of UTMSI facilities.

Responsibilities

• Coordinates with contractors and service providers for assigned repair and maintenance activities under the direction of the supervisor. Provides contractors with descriptions, scope, specifications, and applicable requirements for repair work as directed by the supervisor. Solicits bids and estimates for assigned repair projects; reviews contractor proposals and quotations for completeness, scope, pricing, and alignment with requested work; and submits documentation to the supervisor for review and purchase order processing. Work with UT-MSI departmental buyer to gather all required docs for PO submission and develop a basic understanding of UT purchasing policies. Coordinates contractor access, site visits, scheduling, and communication as necessary to facilitate completion of assigned work. Monitors the progress of assigned contractor work and reports contractor performance, issues, changes in scope, and cost concerns to the supervisor.
• Maintains accurate records of repairs, work performed, and maintenance activities. Maintains and updates maintenance logs and tracks regularly scheduled and completed preventive maintenance. Assists the supervisor with monitoring maintenance schedules and identifying upcoming or overdue maintenance activities. Records information such as time, job data, materials used, repair history, and maintenance activities.
• Performs on-site inspections of completed work and assists the supervisor in verifying that work is performed in accordance with specifications, established standards, safety requirements, and quality expectations. Receives work specifications and assignments from the supervisor. Assists with identifying work-related issues and resolving problems within the employee's area of knowledge and responsibility. Reports project and maintenance status to the supervisor and communicates issues, delays, material requirements, and other concerns requiring supervisor attention
• Assists with ordering job-related materials and maintaining appropriate inventory of materials and supplies. Responsible for the proper care, organization, and availability of shop tools and materials related to assigned work. Regularly performs work typical of the craft and/or job classification of the work group. Performs work in accordance with established safety procedures. Lifts, pushes, and pulls 50 pounds. Performs related duties as assigned.
• Compile Procard documentation for Assistant Director of Facilities
• Other Duties as assigned

Required Qualifications

• High School graduation
• Five (5) years of experience with maintenance for ISD, College, Industrial, etc.
• Relevant education and experience may be substituted as appropriate

Preferred Qualifications

• Demonstrated experience managing building maintenance, building systems, facility projects, contractors, and vendors. Experience coordinating multiple priorities, work orders, preventative maintenance, and facilities-related projects in a fast-paced environment. Knowledge of building systems, including HVAC, electrical, plumbing, life safety, and building automation systems. Knowledge of applicable building codes, safety regulations, and facilities management best practices.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$50,000+ commensurate with experience

Working Conditions

• Exposure to shop and construction site hazards associated with the trades. May include exposure to extreme temperatures, mechanical and electrical hazards, high pressure and high-speed equipment, noise, fumes, heights, dust, and other weather conditions.

Work Shift

7am-3:30pm

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.