Coordinator, Production & Event Services

The Coordinator will provide support to the Production and Event Services departments and will interact with management, stagehands, and tour personnel. This position will process stagehand payroll as well as additional administrative support as needed.

Principal Duties and Responsibilities

• Provide clerical support to Event Managers by creating and managing internal communications, note taking, and tracking Operational requests.
• Assist Event Services with pre-event activities such as venue walks, crowd safety, and quality control.
• Provide event day support including client communications, coordination of event signage, directions, access list management, and venue preparation.
• Use Microsoft Word to create and update event specific documents such as event sheets, credential boards, staff notes, and other related documents.
• Work in Microsoft Excel to prepare union payroll and create labor and event estimates.
• Oversee assigned event activity when the Director or Manager of Production is unavailable, acting as the main point of contact between the promoter, tour, and venue teams.
• Document employee accident reports and process, when necessary.
• Work within AutoCAD to create site plans.
• Gather show information feedback from departments and prepare post-event recap.

• Perform other event related duties as assigned.

• Must be able to workdays, evenings, overnight, weekends and holiday shifts as needed.

Qualifications

• Must have 1-2 years of event related work or experience.
• Experience with lighting, audio, or video a plus.
• Must have excellent verbal and written communication skills.
• Must have strong ability to focus on details and accuracy of the work product.
• Must maintain a valid driver’s license.
• Knowledge of Microsoft Office Suite; especially with a strong focus on Excel and Word.
• Familiarity with AutoCAD a plus.
• Excellent problem-solving skills.
• Enthusiastic and willing to learn.
• Ability to multi-task and work in a fast-paced environment.
• Ability to work well as a member of a team and meet specified deadlines.
• Must have the ability to work independently, when necessary, and use sound business judgment.
• Demonstrates integrity, tact, diplomacy and a commitment to company values, and principles while ensuring the upmost consistency.

Compensation

Target salary range for this role is $27-$30 per hour, depending on experience.

This role is classified as non-exempt.

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Benefits and Perks

We offer a competitive benefits program, including:

• Medical, Dental and Vision plans
• 401(k) plan with company contribution
• Wellbeing Allowance of up to $1,000 per year
• Paid vacation and sick time
• Paid parental leave
• Flexible Spending Accounts (Medical and Dependent Care)
• Company-paid Long Term Disability insurance
• Company-paid Life and AD&D Insurance
• Voluntary Life Insurance options for employee, spouse and children
• Employee Assistance Program
• Mind health support via Modern Health and Headspace

The Kia Forum is a proud equal opportunity employer. It is our desire and intent that all employees enjoy a professional business working environment that is free from discrimination and harassment. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Halo Sports & Entertainment uses E-Verify to confirm the identity and employment eligibility of all new hires.