Inventory Control Coordinator

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Position Title:

Inventory Control Coordinator

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Inventory Control Coordinator I

Job Duties:

This is a full-time position that reports to the Materials Management Supervisor. This position is responsible for the daily operations of the Mail Services, Central Receiving and University Stores to include on Campus interdepartmental mail, US Postal, Bulk mail management & processing, support incoming & outgoing packages. This position works independently and with limited supervision. Completes mail processing and distribution-related duties for incoming and outgoing mail according to best practice to ensure timely receipt and quality handling of incoming and outgoing USPS and institutional mail. Meter outgoing mail by appropriate classes, rates, and methods of delivery to include Certified, registered, Insured, UPS, Federal Express. Deliver and pick up mail and packages using campus van and forklift. Completes mail shipment and delivery transactions and associated activities according to customer specifications and in conjunction with established pickup and delivery schedules, rules, and regulations. Processes notifications to appropriate entities to relay delivery status and provide excellent customer service.

Inventory Control Coordinator I (FP022) / Job Description

Responsibilities include but are not limited to:

The Inventory Control Coordinator is responsible for coordinating University Stores, Central Receiving, and campus mail operations. Key responsibilities include receiving, inspecting, documenting, storing, and distributing freight and packages; sorting and delivering campus and U.S. mail; processing outgoing UPS and postal shipments; maintaining equipment; and maintaining accurate shipment, delivery, inventory, and chargeback records. This position works with the Notifii package-tracking system, verifies delivery information, investigates missing or damaged shipments, coordinates large or specialized deliveries, advises campus departments on shipping and mailing procedures, and operates delivery vehicles, pallet jacks, and forklifts in accordance with established health and safety practices.

The coordinator also manages warehouse inventory by monitoring stock levels, purchasing and replenishing supplies, organizing storage areas, coordinating physical inventory counts, and preparing inventory and operational reports. Additional duties include fulfilling departmental supply requisitions, processing departmental chargebacks, maintaining procedural documentation, training backup staff, preparing postal and customs forms, and supporting the accurate and efficient operation of campus shipping, receiving, stores, and mail services.

Key Job Responsibilities:

• Generates inventory reports to account for available stock and usage

• Inspects and inventories received items and processes notifications to appropriate entities

• Shelves inventory and maintains organization

• Tracks inventory levels and places replenishment orders following established vendor procurement procedures

Department:

UW-Stout’s Purchasing and Materials Management department is committed to providing excellent customer service to the campus community. The department provides support to campus in Purchasing, Mail Services, Central Receiving, University Stores, Printing, and Surplus. The department is committed to creating an inclusive work environment. Candidates with experience working with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Compensation:

Minimum starting salary of $17.00/hour, commensurate with qualifications, available budget, and experience.

A six-month probationary period is required.

Minimum / Required

• Working knowledge of computers and standard business software, including Microsoft Word, Excel, and Outlook.
• Valid Wisconsin Driver’s license

Special Qualifications

• Ability to lift and carry up to 58 pounds and perform physical activities that include bending, stooping, twisting, pulling, and pushing. These requirements will be assessed through a job function test before employment.
• Ability to operate, or successfully complete training to operate, a forklift.

Highly Desired/Preferred

• Experience with USPS standards, mail processing, postal rates, mail classes, and shipping procedures.
• Excellent interpersonal and customer service skills.
• Demonstrated ability to contribute effectively to a collaborative and positive work environment.
• Demonstrated attention to detail when handling packages, supplies, inventory, or records.
• Demonstrated reliability, accountability, thoroughness, and resourcefulness.
• Experience identifying, documenting, and recommending improvements to workplace processes.
• Ability to address workplace mistakes, customer concerns, and conflicts professionally.

How to Apply:

Complete applications received by end of day, September 27, 2026 are ensured full consideration. Applications submitted after September 27th may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.

Required application materials:

• Cover letter (* See below)
• Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

For questions regarding this position or recruitment, please contact:

Search Chair: Christopher Zimmerman

Email: [email protected]

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Alexandra Bates

Email: [email protected]

University of Wisconsin-Stout Polytechnic does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout Polytechnic to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.