Administrative Specialist II

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type:

Regular

Pay Range:

$25.70 - $31.24 Hourly

Department:

Sheriff's Office

FLSA Exemption Status:

Non-Exempt

About the Opportunity:

The Washington County Sheriff's Office is seeking two Administrative Specialist II’s to join the Civil Unit and the Concealed Handgun License (CHL) Unit within the Services Division. The Services Division supports community safety and cultivates trusting relationships with residents of Washington County. The Services Division can also provide public records requests, civil service of court documents, retrieving seized property, processing and issuing Handgun licenses and more.

The CHL Opportunity:

The Concealed Handgun License (CHL Unit) at the Sheriff’s Office is responsible for fulfilling statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants who meet the minimum qualifications.

The Administrative Specialist II in the CHL unit is responsible for a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence and balancing day-end reconciliation. They will research statutes in support of Concealed Handgun License applications and license issuance. This position has a considerable amount of public contact in explaining Oregon Revised Statutes and procedures. Additionally, the Administrative Specialist II – CHL will provide fingerprinting (hands-on) to a variety of individuals, including citizens, in-custody juvenile offenders and Deputy applicants. The Administrative Specialist II – CHL will work Monday through Friday, 8:00 am-4:30pm.

The Civil Unit Opportunity:

The Sheriff’s Office Civil Unit is responsible for booking, serving, and enforcing court orders and documents issued by the courts. The Civil Unit ensures all court orders are complete before serving the documents to the person named on the paper or a responsible party, when applicable.

The Civil Unit is looking for someone to support Civil Deputies and serve the public by reviewing and processing civil documents and answering civil process questions from the public. Additionally, they will research statutes in support of documents serviced by Civil Deputies and work directly with internal and external criminal justice partners. The Civil unit Administrative Specialist II will possess the skills necessary to learn complex legal concepts related to civil processes and the Sheriff’s role in serving court documents and court orders. They will effectively handle multiple priorities and perform diverse administrative duties and functions requiring confidentiality, initiative, and sound decision-making. The Administrative Specialist II – Civil will work Monday through Friday, 8:00 am-4:30pm.

Ideal Knowledge, Skills, and Abilities (KSAs):

Knowledge of:

• Business English, spelling, grammar, and punctuation;
• Operation and maintenance of office equipment and machinery;
• Basic mathematical principles

Skills to:

• Provide timely, effective, and efficient customer service to the general public, clients, and other employees; and
• Interact patiently with individuals making inquiries regarding various County programs and services who have little or no experience or knowledge of the services provided.

Ability to:

• Process assigned work in an efficient manner and speed necessary for successful job performance;
• Communicate effectively, in English, both orally and in writing;
• Understand and carry out oral and written instructions;
• Apply applicable federal, state, and local laws, rules, regulations, and policies;
• Process assigned work in the Microsoft Office Suite or equivalent;
• Establish and maintain cooperative working relationships with individuals and groups, be an effective collaborator in a team-centered environment, and work effectively under general direction; and
• Exercise keen time management skills, balance multiple priorities, and consistently meet timelines and due dates.

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Specialist II

Minimum Qualifications:

Education and Experience:

• A high school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Requirements:

• Selected finalist must be able to pass a Post-offer Drug Screen.

• Background Investigation: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically takes 6-8 weeks to complete, so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to:

• Employment Information (past 10 years or back to age 17; 3 coworkers will be requested from each past employer)
• Residential Information (past 10 years or back to age 17)
• Financial Information
• References (6 without using the same people as coworkers or supervisor references)
• Family Member Information
• Driving History
• Past/Present Drug Use and/or Controlled Substances
• Criminal History

About the Washington County Sheriff’s Office:

The Washington County Sheriff's Office (WCSO) is a full-service law enforcement agency located in Hillsboro, Oregon, serving the county's urban and rural residents. WCSO enhances public safety by fostering professionalism, compassion, and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents, offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the county’s only jail and provides contract services to cities within the county.

Selection Process:

You can review our standard selection process here.

Our commitment to you: Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference: If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application: You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

Questions?

Recruiter:

Laura Aranda

Email Address:

[email protected]