Administrative Assistant, School of Architecture and Design

Job Description

Administrative Assistant - School of Architecture & Design, Wentworth Institute of Technology

The School of Architecture & Design (SoAD) at Wentworth Institute of Technology invites applications for a full-time Administrative Assistant position beginning Fall 2026.

The Administrative Assistant serves as a primary point of contact for the School, providing outstanding customer service and administrative support to students, faculty, staff, alumni, and external partners. This position plays a vital role in the daily operations of the School and contributes to a collaborative, student-centered environment.

Reporting to the School Operations Manager, the Administrative Assistant works closely with the Dean's Office, Associate Dean, Program Directors, faculty, and staff to support academic programs, school operations, events, communications, and strategic initiatives.

Application Requirements:

Applicants must submit the following in a single PDF document in the Resume Attachment Section:

1) Cover letter (1 page) describing areas of expertise and qualifications

2) Current curriculum vitae

3) Contact information for three professional references. Candidates will be notified before the University contacts their references

About Wentworth and the School of Architecture and Design

Wentworth Institute of Technology is a co-op university located in the heart of Boston, Massachusetts, with a strong emphasis on experiential learning and academic excellence. The university includes five schools: Architecture and Design, Computing and Data Science, Engineering, Management, and Sciences and Humanities. Wentworth is a member of the Colleges of the Fenway consortium, providing opportunities for collaboration and resource sharing with nearby institutions, including Massachusetts College of Art & Design and Simmons University.

Wentworth is a university with a teaching focus and strategic initiatives of diversity, equity, and inclusive excellence, high-value learning, transformational student experience, and next-generation partnerships. The school has a strong commitment to recruiting and retaining students with diverse backgrounds, fostering a vibrant design community and learning environment for faculty and students, and building on and expanding current government, community, industry, and alumni partnerships. For more information about Wentworth’s Strategic Plan, see: https://wit.edu/about/strategic-plan

Wentworth’s School of Architecture and Design (SoAD) recognizes the critical role its courses and curriculum play in fostering academic success and addressing equity gaps. We seek new faculty to join a community committed to teaching excellence, curricular innovation, and mentoring of students. SoAD offers highly respected Bachelor of Sciences degrees in Industrial Design (NASAD accredited), Interior Design (CIDA accredited), Architecture, Master of Architecture (NAAB accredited), and Building Sciences. The mission of the SoAD is to empower design students and educators from all backgrounds to become creative, civic-minded problem-solvers, responding to global challenges and contributing to local communities. The SoAD guides students to engage locally and globally, explore advanced technologies, collaborate within and across disciplines, gain industry experience via cooperative education, and learn to design sustainably and equitably. The school comprises approximately 940 undergraduate and 100 graduate students, 34 full-time and approximately 70 adjunct faculty, and 5 full-time staff. The Dean’s office includes an associate dean, three program directors, a program coordinator, an operations manager, and a director of labs.

Responsibilities:

• Serve as the first point of contact for students, faculty, staff, and visitors, responding to inquiries and directing requests appropriately.
• Provide administrative support to the Dean, Associate Dean, Program Directors, faculty, and graduate students.
• Assist with graduate program administration, communications, and events
• Support the management of studio, classroom, and office spaces, including scheduling and coordination.
• Coordinate School events, including final reviews, exhibitions, lectures, town halls, commencement-related activities, and other community gatherings.
• Coordinate the collection, cataloging, archiving, and documentation of student work and maintain records of School events and activities for future planning and historical archives.
• Manage and update content for the School's website, digital communications, and social media platforms.
• Assist with the logistics of undergraduate semester study-abroad programs, M.Arch Global Research Studios, faculty-led travel, and other domestic and international student travel experiences.
• Support admissions and recruitment initiatives, including Open Houses, Welcome Days, Pre-College programs, SummerFAB, and K–12 outreach activities.
• Provide administrative support for School publications and externally facing communications, including Making Masters, the M.Arch thesis collection, and the Wentworth Design Review.
• Assist faculty with community engagement initiatives, industry partnerships, and special projects.
• Support data collection, reporting, and accreditation-related activities as needed.
• Perform other duties and special projects as assigned to support the mission and strategic priorities of the School.

** Review of applications will begin on August 31, 2026, and continue until the position is filled.

For more information, please contact Keeran Hariprasad: [email protected]

Minimum Education:

• Bachelor's degree

Minimum Work Experience:

• One to three years of experience in a customer service, administrative, higher education, or comparable professional environment.

Minimum Qualifications:

• Excellent organizational, interpersonal, communication, and customer service skills.
• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating events, managing projects, and collaborating effectively with diverse teams.
• Proficiency with Microsoft Office, Google Workspace, and other web-based communication and collaboration platforms.
• Ability to work independently while contributing to a collaborative, service-oriented team.
• Strong written communication skills and the ability to maintain accurate records and documentation.

Preferred Education:

• Bachelor's degree in design, communications, or a related field.
• Master's degree.

Preferred Qualifications:

• Experience working in higher education.
• Demonstrated interest in design or other creative disciplines.
• Experience with website content management systems and social media platforms.
• Demonstrated graphic design skills (Adobe Creative Suite, Canva, or similar software).
• Familiarity with generative AI tools and their application to communications, administrative workflows, and content creation.
• Experience supporting events, exhibitions, or public programs.

Position Details:

At this time, the university is unable to sponsor applicants for H-1B visas.

The job grade for this position is Grade 3N.

The expected hourly range for this position is between $25.64 - $29.74 which reflects what we reasonably expect to pay for this role.

This position is a 37.5-hour work week schedule. This is an in-person position that requires the incumbent to be on site daily. This position is not eligible for remote work.

This position comes with a 10% retirement contribution.

Compensation and Benefits

Wentworth Institute of Technology is committed to fair, transparent, and legally compliant compensation practices. We believe that clarity about pay structures and ranges supports equity, fosters trust, and ensures a positive workplace for all employees.

Please visit here to see the comprehensive benefits package offered to support the best experience for our employees. https://wit.edu/careers/work-wentworth

Inclusive Excellence at Wentworth

Inclusive Excellence is one of the four pillars of the Strategic Plan. Actively and intentionally cultivating a diverse and culturally competent institution where each member has the opportunity and support to reach their full potential and make contributions to our campus community and beyond is Inclusive Excellence at Wentworth.

To find out more about the Wentworth’s commitment to Inclusive Excellence, please visit the website https://wit.edu/about/inclusive-excellence.

All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells, at [email protected].

E-Verify for Employment Eligibility Verification (Form I-9)

Wentworth participates in E-Verify. E-Verify is an internet-based system that compares information from your Form I-9 to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.