NSHE Specialist 1 - Admissions and Records

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

​If you need assistance or have questions regarding the application process, please contact:

Human Resources [email protected] (775) 445-4237 2201 West College Parkway Carson City, NV 89703

Job Description

Western Nevada College is recruiting for a NSHE Specialist 1. The purpose of this position is to serve as the Module Lead for the Academic Advisement (AA) portion of the PeopleSoft Student Services Module located on the Western Nevada College campus, to serve as the college Transfer Credit Evaluator, and posting degrees. As the Module Lead for AA, this position will represent WNC in the shared instance throughout NSHE, maintain and update audit reports, and trouble-shoot technical problems with PS software. As the Transfer Credit Evaluator, this position will evaluate transcripts and post transfer credit to student's WNC transcript. This position also determines if requirements are met and posts degrees and certificates of achievements for each graduate who fulfills all requirements. All aspects of this position require a great deal of responsibility, initiative, technological expertise, problem-solving, the ability to communicate effectively with two separate departments, and to network effectively with staff supporting other AA modules within the shared instance.

Duties and Responsibilities

Academic Advisement Module:

Module lead for AA module. Test bundles and modifications and signs off for college. Represent WNC in the AA-ASG meetings. Monitors security assignments for AA module. Build coding schemes and program advisement reports for all new degree programs. Maintain and update advisement reports for all existing degree programs. Trouble-shoot and reprogram audit reports that are not running correctly. Train users on how to run and interpret advisement reports. Research solutions to problems using the academic advisement module on the HEUG website and with other institutions on the listserve. Keep Director of Admissions and Records and Director of Counseling informed on all aspects of academic advising. Enter student exceptions. Keep appropriate staff up to date on changes, enhancements, problems and training.

Transfer Credit Evaluation:

Process Petition for Credit Evaluation forms. Verify that data from original transcripts were entered correctly, including grades and units. Evaluate transfer courses using TES (Transfer Credit Evaluation System). Post transfer credit to student's record and verify that the student is not receiving duplicate credit. Notify student when evaluation is completed or if additional information is needed. Create, update and correct transfer credit rules.

Process/Post Applicants/Graduates:

Run advisement report for each graduation applicant and verify if applicant is ready to graduate. Post any transfer credit or break down any previous bulk transfer credit that may be needed to fulfill degree requirements. Sign off for applicants ready to graduate, noting any in progress requirements. Determine if requirements are met and post degrees and certificates of achievements for each graduate who fulfills all requirements. Refer problems to Registrar.

Essential Qualifications

• This position requires Bachelor’s degree from an accredited college or university and one (1) year of relevant experience; OR
• Graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations, composing written materials and maintaining records; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications

• Experience working in a higher education setting
• Experience with PeopleSoft Student System
• Experience with TES (college source database to research course descriptions)
• Experience with OnBase
• Experience with academic advising and transfer credit evaluation

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Department Contact Information:

• Chelsie Hamtak, Director of Admissions and Records: [email protected] or 775-445-3273

Compensation Grade

Grade 31

Minimum: Grade 31 Step 1 $54,434.16 annually

The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Salary placement above a Step 01 at initial appointment is determined based on the candidate’s qualifications, internal equity and budgets, and Nevada Administrative Code.

Classified employees are eligible for any legislatively approved cost of living increases (COLA).

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

BENEFITS

• Retirement – Public Employees’ Retirement System of Nevada (PERS) Employees are required to participate in The Public Employees’ Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period. Employees contribute under either a post-tax plan, with the employee and college each contributing 19.25% of the employee’s salary (38.5% combined contribution); or under a pre-tax plan with the college contributing 36.75% of the employee’s salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction. For information on contribution rates, please visit: NV PERS Contribution Rates. Please visit the Benefit Estimator Retirement Calculator for more information.
• The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program. This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit.
• Health insurance options including dental, vision and life insurance - Health Insurance
• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) – Voluntary Retirement Savings
• Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
• Workers’ compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
• Voluntary benefits including: accident, disability, legal services, and more – Voluntary Benefits

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails
• The WNC Fitness Center offers Faculty and Staff memberships - WNC Fitness Center
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
• Free parking and plenty of it!
• No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy.

Classified Employee Family Opportunity Program - Additionally, we offer Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). More information can be found in the Classified Family Grant-in-Aid Policy.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at [email protected].

Please attach the following document(s) to your application

Resume/CV –(required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References –(required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

TITLE IX STATEMENT

WNC is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), sex (including pregnancy or related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protective hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion.

WNC does not discriminate on the basis of sex in any education program or activity that it operates. The college's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

Inquiries concerning the application of these provisions and/or questions as to how to file a complaint of unlawful discrimination may be referred to WNC's Civil Rights Specialist & Title IX Coordinator:

Victor Navarro at [email protected] or (775) 445-4235

Western Nevada College

2201 West College Parkway

Bristlecone Building, Room 154

Carson City, NV 89703

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of hire and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Schedules are subject to change based on organizational needs.

Western Nevada College does not sponsor Visas. All applicants must be eligible to work in the United States, without sponsorship, at the time of hire and as a condition of continued employment.