Senior Speakers Bureau Specialist

Job Description:

The Speakers Bureau team runs some of the most visible programming at Workhuman — from mainstage keynotes and customer speakers to executive thought leadership and webinar content. Behind every well-run session, prepared speaker, and on-time deliverable is someone making it all happen.

When our executives walk into the right room, our customer speakers take the stage prepared and confident, and world-renowned thought leaders headline our events; it opens doors, deepens trust, and moves real business conversations forward. This role exists to make sure the work behind the scenes is as strong as what shows up on stage.

We're looking for a Senior Speakers Bureau Specialist to be the execution layer across the full team. You'll keep the trains running: tracking commitments, coordinating logistics, drafting speaker briefs and prep materials, and making sure nothing slips — whether that's an executive keynote, a customer speaker appearance, a thought leader presentation or a live event session. You'll move across the team where you're needed most, which means you'll build skills fast and see firsthand how speaker strategy gets made and delivered on a global scale.

If you're early in your career and looking for a role where you'll build fast, own real work, and be in the room for moments that matter — and you're sharp, organized, and ready to hit the ground running — we'd love to hear from you.

** This is a hybrid role which requires at least 3 days a week onsite in our (brand new!) Framingham, MA office**

**Applicants must have valid permanent work authorization in the U.S. (e.g., U.S. citizen, permanent resident). We are unable to offer visa sponsorship for this role.

What You’ll Do

• Coordinate logistics for executive speaking engagements, customer speaker appearances, thought leadership events, media opportunities, and partner events

• Draft first versions of executive briefs, speaker prep materials, and talking points

• Work with Executive Assistants and event teams to manage calendars, prep timelines, and deliverables

• Help manage outside vendors — tracking edits, approvals, and deadlines

• Support event coordination including scheduling, speaker prep, invoicing and post-event reporting

• Maintain speaker tracking systems, engagement documentation, and project dashboards

• Ensure action items, follow-ups, and deliverables are documented and tracked to completion

• Continuously improve templates, workflows, and systems across the team

What You’ll Bring

• 1–3 years of experience in executive communications, PR, media relations, marketing, event management, project management, or a related field

• Strong project management skills. You are comfortable using Asana (or similar tools) to track milestones, manage internal and external stakeholders, and ensure deliverables ship on time.

• Clear, confident writing. You take a strong first pass on briefs and talking points — and you take direction well.

• Operational excellence. You’re organized, detail-oriented, and comfortable managing multiple workstreams.

• Proactive ownership. You anticipate needs, follow up without being asked, and flag risks early.

• Calm under pressure. You don't rattle easily when things move fast or stakes feel high.

• Experience in B2B SaaS and/or emerging technologies (AI, HR tech, enterprise software, etc.).

• Experience supporting executive LinkedIn publishing workflows is a plus.

• Familiarity with Salesforce or other CRM systems is a plus

What Success Looks Like

You’ll know you’re successful in this role when:

• Engagements feel prepared, focused, and low-drama

• The team isn’t scrambling the night before a big appearance

• Senior leaders trust your preparation

• Stakeholders are proactively informed and aligned, with a clear source of truth

• You start spotting ways to improve the system — and suggest them

• Speakers internally and external — feel prepared and supported

What We Can Offer You

• Hand-on experience with high-profile events and top-tier global media brands

• A supportive team of colleagues that value good thinking, clean execution, and direct feedback

• Real ownership early — with room to improve how things get done and make a visible impact fast

• Room to grow — this role is designed to expand as you build confidence and ownership

• Work that matters — contributing to conversations about leadership, culture, and how we make work more human

The base salary range for this position is $80,000–$88,000. Offered base compensation within this range will be determined based on the candidate’s qualifications, experience, geographic location, and other factors relevant to the scope and responsibilities of this role.

This role is also eligible for bonus or other variable compensation based on job performance and our standard benefits package, which supports employee well-being and work-life balance.

Thank you for considering joining our team. We strive to create an inclusive and accessible application process for all candidates. If you encounter any difficulties or have specific accessibility requirements while applying for this position, please don't hesitate to reach out to us at [email protected] for assistance. We are committed to ensuring equal access to opportunities for all individuals.

The Company:

At Workhuman® our mission is to bring more humanity to the workplace. We recognise and embrace individuals’ differences and believe that workforce diversity and inclusion are essential to our long-term growth and success. Even if you don’t think you “check every single box” above, please still consider applying. We’re looking for a human who is collaborative, and innovative with a growth mindset. We love what we do because we’re shaping the future of work through our people and our technology. Our human cloud-based applications are helping some of the world’s leading global brands connect culture to shared purpose. The Workhuman Cloud empowers employees to thank, talk and celebrate each other, creating an environment that sparks gratitude and human connection while increasing employee engagement and productivity.

Did you know we have an award-winning culture across EMEA and North America:

• We were named as #5 Best Workplace in the Great Place to Work Awards in Ireland in 2022 in the large sized workplace category. We were also recognised as a Best Workplace for Women and a Best Workplace in Technology in 2020, 2021 and 2022.
• In 2021 we were named as #2 Best Workplace in Europe in the medium sized workplace category.
• We were also recognised as #2 Best Large Places to Work in Boston by Built In for 2023 as well as a Best Place to Work in Boston, U.S. Best Large Places to Work and U.S. Best Places to Work.
• There are currently over 7.5 million users on the Workhuman® cloud across 180 countries.
• Our core values are Respect, Determination, Innovation and Imagination.

Workhuman is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. We proudly provide a work environment free of discrimination and harassment. Employment decisions at Workhuman are based on solely on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, or any other status protected by the laws or regulations in the locations where we operate. Workhuman believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.