Office Administrator

General Contractors specializing in Medical Facilities & Class A Office Space

Yellowstone Local is proud to represent E Tabb Design Construction & Development LLC, an industry leader in commercial construction.

If you’re organized, dependable, and good at keeping people, schedules, and day-to-day office operations on track, this is a role where your work will make a difference.

What's in it for You?

• Pay: $23.00 to $28.00 per hour, based on qualifications and experience
• Full-time position
• Monday through Friday schedule, 8:30 AM to 5:00 PM
• Consistent weekday hours
• In-person position in Louisville, KY 40210

Why You’ll Love It Here

• Join an established commercial construction company specializing in medical facilities and Class A office spaces
• Work closely with company leadership and play an important role in keeping daily operations organized
• Build experience across office administration, executive support, HR coordination, vendor communication, and construction operations
• Work with a team that values organization, accountability, professionalism, and follow-through
• Take ownership of responsibilities that directly support the team and its construction projects

Your New Role

• Keep daily office and administrative operations organized and moving forward
• Communicate with employees, clients, vendors, service providers, and business partners
• Handle filing, data entry, recordkeeping, and document organization
• Manage calendars, appointments, and scheduling logistics as assigned
• Complete local business errands such as bank deposits, supply pickups, and document deliveries
• Coordinate company vehicle maintenance, repairs, scheduling, and records
• Support property and facility needs by coordinating maintenance requests and service providers
• Assist with new-hire onboarding and employee documentation according to company procedures
• Communicate with field employees and assist with routine HR administrative tasks
• Order and maintain office and operational supplies
• Coordinate waste management services and vendor scheduling
• Help coordinate building utilities and essential services
• Receive, document, organize, and distribute deliveries and packages
• Order company apparel and branded materials and maintain related inventory records
• Track cabinet operation inventory, materials, supplies, and documentation
• Look for practical ways to improve office organization and administrative processes
• Maintain accurate records while handling sensitive business and employee information appropriately

Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

• Associate's degree preferred but not required
• 3 to 5 years of experience preferred as an Office Administrator, Administrative Assistant, Executive Assistant, Office Coordinator, or in a similar administrative role
• Experience managing calendars, appointments, and scheduling
• Experience with professional email correspondence and business phone communication
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Proficiency with Microsoft Office, Outlook, and standard office technology
• Strong attention to detail and accurate recordkeeping skills
• Strong written, verbal, and interpersonal communication skills
• Ability to handle sensitive and confidential information with discretion
• Valid driver’s license

E Tabb Design Construction & Development is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #red