Recruiting Coordinator - Research and Engineering - San Jose (Third-Party Associate)

About the Team The ByteDance Seed team, established in 2023, is on a mission to discover new frontiers in artificial general intelligence. We are a world-class AI research team dedicated to long-term, foundational research that drives real technological progress and societal benefit. Our work spans large language models, computer vision, world models, and next-generation interfaces. With labs across the U.S., Singapore, and China, our research already powers over 50 applications, including Doubao, Coze and Jimeng.

We are looking for a proactive and detail-oriented Recruiting Coordinator to support two key areas: interview coordination for our Research and Engineering teams and the day-to-day operations of the internship program. Working closely with Talent Acquisition Partners, hiring managers, interviewers, candidates, HR Operations, and HR Business Partners, this role will help ensure seamless coordination, effective program execution, and a high-quality stakeholder experience.

Responsibilities: Interview Coordination - Partner with Talent Acquisition Partners and hiring managers to coordinate interviews for Research and Engineering roles. - Serve as a key point of contact for candidates and interviewers, managing availability, scheduling, calendar changes, and timely communication. - Provide real-time, on-call interview support and promptly resolve scheduling conflicts, attendance issues, technical difficulties, and other last-minute changes.

Internship Program Management - Partner with HR Operations and HR Business Partners to manage internship-related processes, including internship extensions. - Provide day-to-day support to interns, maintain program data, conduct analysis, prepare reports, and identify opportunities to improve operational efficiency and the intern experience.

Minimum Qualifications: - Bachelor’s degree or equivalent practical experience. - 1+ years of professional experience in a fast-paced and collaborative environment. - Strong communication and stakeholder management skills, with the ability to work effectively across teams and manage multiple priorities. - Exceptional attention to detail, organizational skills, and the ability to respond calmly and effectively to changing circumstances.

Preferred Qualifications: - Previous experience in recruiting coordination, talent acquisition, HR operations, or internship program management is preferred.

Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 6-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at ByteDance, you will not be a ByteDance employee. All contractual terms, including payroll and benefits, will be handled by the third-party agency. By applying, you agree that the information provided in your application may be processed and retained by ByteDance for recruitment purposes and shared with the third-party agency in accordance with ByteDance's Applicant Privacy Notice https://jobs.bytedance.com/en/legal/privacy

This is a temporary position. You will not be an employee of ByteDance. You will be an employee of a third-party agency. As of the date of this posting, a good faith estimate of the hourly rate range for this position in the selected city is $29 - $50. Placement in the range depends on a number of factors, including a candidate’s qualifications, skills, competencies, experience and location. Your benefits, if any, will be provided by your contracting vendor/agency.

For Los Angeles County (unincorporated) Candidates: Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues; 2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and 3. Exercising sound judgment.