Administrative Assistant II - Nursing Administration

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Job Title

Administrative Assistant II - Nursing Administration

Location

Stuart

Facility

Martin Health North

Department

MMC Nursing Administration-Cleveland Clinic Martin Health

Job Code

000254

Shift

Days

Schedule

8:00am-4:30am/7:00am-3:30am

Job Summary

Job Details

Join Cleveland Clinic’s Martin North Hospital where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. This downtown Stuart hospital provides top-quality patient care to the communities in and around Martin County on the beautiful St. Lucie River. The caregivers at Martin North Hospital have made it not only an excellent medical facility, but also a home away from home.

As an Administrative Assistant II, you will perform a variety of duties to support the Director of Nursing and seven (7) inpatient Nurse Managers such as scheduling, handling phone calls, greeting customers and correspondence. You will also assist with special projects (LEAN) and management functions. This position is a great entryway to healthcare operations, giving you the opportunity to work closely with different healthcare leaders and be a valued caregiver contributing to the daily success of operations.

A caregiver in this position works Monday-Friday from 8:00AM – 5:00PM, with flexibility on start/end times based on business needs. On occasion, you may be asked to cover meetings and other caregiver-related activities before 8:00AM or after 5:00PM. The schedule is provided one month in advance.

A caregiver who excels in this role will:

• Manage and prioritize multiple assignments simultaneously

• Act as a liaison between internal and external customers by greeting customers, answering and triage phone calls.

• Administer calendar and manage schedules.

• Compose and prepare a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required.

• Provide coverage of other areas such as front end, point of service and registration.

• Coordinate management functions and assist in special projects.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED and three years of secretarial experience

• OR an Associate’s Degree or equivalent formal training in Secretarial Science and two years of experience

• Ability to type 45 WPM

Preferred qualifications for the ideal future caregiver include:

• Associate’s Degree

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment.
• Ability to travel throughout the hospital system.
• Ability to communicate and exchange accurate information.

Personal Protective Equipment:

• Follows Standard Precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster.

Cleveland Clinic is pleased to be an equal employment opportunity employer.