Project Coordinator

Welcome to IBG!

IBG (Innovative Beauty Group) is a global one-stop beauty shop. By partnering with our clients as an extension of their teams, we bring beauty visions to life. IBG consists of more than 300 colleagues spread over 13 locations worldwide.

IBG North America specializes in turnkey solutions, private label and packaging in the beauty industry. Together, we are concept builders and boosters with global opportunities for well-known retailers and brands.

We are currently seeking a highly organized and detail-oriented Project Coordinator to join our dynamic beauty team. This role will play a key part in supporting the execution of product development initiatives in the cosmetic packaging and manufacturing sector. You will collaborate cross-functionally with internal teams and external vendors to ensure projects stay on track, samples are managed efficiently, and timelines are met.

IN THIS ROLE, YOU WILL:

Drive Project Coordination & Timelines

• Support end-to-end management of product development timelines — from concept briefing through production and delivery.

• Coordinate project milestones across cross-functional teams and ensure all stakeholders stay aligned.

• Maintain internal tracking tools to monitor progress, budgets, timelines, and risks across multiple concurrent projects.

Manage Vendor & Client Communications

• Work closely with suppliers to obtain technical specifications, artwork components, lead times, and production details.

• Prepare and maintain cost quotes, price proposals, and vendor documentation.

• Communicate project updates to clients, confirm development details, and support alignment on next steps.

Support Operational Execution

• Track sample orders, purchase orders, and shipments, ensuring timely delivery and accurate reporting to internal and client teams.

• Help prepare product presentations, development documents, and supporting materials for internal reviews and client meetings.

• Assist with issue resolution by coordinating feedback and input from suppliers, operations, and internal departments.

ABOUT YOU:

Qualifications:

• 2-3 years’ experience in Product Development/Sourcing

• Project planning experience and have strong organizational skills and attention to detail

• Experience in the cosmetics and/or beauty industry is an asset

• Previous experience working with international factories and vendors

• Working knowledge of Wrike, and Netsuite is an asset

• Entrepreneurial mindset; comfortable with ambiguity and fast iteration.

Key Competencies

• Strategic thinker with a strong business acumen.

• Excellent communication and stakeholder management skills.

• Detail-oriented and highly organized.

• Comfortable working in a fast-paced, dynamic environment.

WHAT WE OFFER

You will enjoy being part of an energetic and hands-on team, excited about beauty and home care. You will work with passionate and talented colleagues who inspire and support each other. We have fun and celebrate successes together, but we are also not afraid to roll up our sleeves and get the job done.

On top of that you will get:

• A competitive total rewards package with a salary range of $55,000-$65,000 depending on skills and experience
• A comprehensive health/dental and retirement savings plan with employer match
• To work in a hybrid environment with the opportunity to work 2 days remotely
• An international working environment full of energy, beauty and growth
• Opportunities to grow, both personally and professionally.
• Of course, a great bunch of colleagues.

We are committed to creating an inclusive environment where diverse perspectives are valued and all employees have the opportunity to thrive. We welcome candidates from all backgrounds and experiences, and encourage applications from individuals of all races, ethnicities, religions, genders, sexual orientations, ages, abilities, and other identities. If you require accommodation at any stage of the hiring process, please let us know by contacting us at [email protected] so we can work with you to meet your needs.