Senior Grants Accounting Analyst

Number of Positions In Requisition

2



Job Details

The Senior Grants Accounting Analyst performs advanced post‑award financial administration for sponsored projects, ensuring the integrity, accuracy, and compliance of sponsored award financial activity. This role leads complex reconciliations, prepares sponsor financial reports, analyzes award performance, and supports month‑end and year‑end close activities. The Senior Analyst interprets sponsor requirements, resolves discrepancies, and provides financial insights to program leadership, research administration, and finance leadership.

The role contributes to audit preparation, internal control improvements, and process optimization across sponsored programs accounting. The Senior Grants Accounting Analyst operates with broad decision‑making authority, minimal supervision, and serves as a technical resource for Grants Accounting Analysts and departmental stakeholders.

Job Description

Remote

Summary The Senior Grants Accounting Analyst performs advanced post‑award financial administration for sponsored projects, ensuring the integrity, accuracy, and compliance of sponsored award financial activity. This role leads complex reconciliations, prepares sponsor financial reports, analyzes award performance, and supports month‑end and year‑end close activities. The Senior Analyst interprets sponsor requirements, resolves discrepancies, and provides financial insights to program leadership, research administration, and finance leadership.

The role contributes to audit preparation, internal control improvements, and process optimization across sponsored programs accounting. The Senior Grants Accounting Analyst operates with broad decision‑making authority, minimal supervision, and serves as a technical resource for Grants Accounting Analysts and departmental stakeholders.

Job Duties

• Performs advanced post‑award accounting activities throughout the sponsored award lifecycle, including complex award setup, financial reporting, billing, collections, cash application, and award closeout.
• Prepares, reviews, and analyzes sponsor financial reports, ensuring accuracy, completeness, and compliance with sponsor terms, Uniform Guidance, and institutional policies.
• Leads month‑end, quarter‑end, and year‑end close activities related to sponsored awards, including preparation and review of journal entries, accruals, indirect cost calculations, and account reconciliations.
• Conducts detailed variance analysis, identifies drivers of discrepancies, and recommends practical resolutions to program teams and leadership.
• Reviews and maintains sponsored award transactions and financial records; ensures proper coding, documentation, and adherence to internal controls.
• Monitors billing, collections, and receivable aging; performs advanced research to resolve complex issues related to invoices, payments, and sponsor compliance.
• Utilizes ERP systems and reporting tools to analyze financial data, maintain data integrity, and support operational and management reporting needs.
• Supports internal and external audits by preparing complex schedules, providing supporting documentation, and responding to auditor inquiries related to sponsored award activity.
• Contributes to process improvement initiatives to enhance reporting accuracy, streamline workflows, and strengthen internal controls.
• Serves as a technical resource to Grants Accounting Analysts and departmental administrators; provides guidance on sponsor requirements, accounting treatment, and system functionality.
• Interacts with co‑workers, visitors, and other staff consistent with the values of Jefferson.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
• 5 years of progressive experience in sponsored program accounting, research financial administration, grant accounting, or other related accounting experience.
• Advanced knowledge of GAAP, grant accounting principles, and sponsor compliance requirements.
• Ability to prepare and review complex journal entries, reconciliations, and financial reports with exceptional accuracy.
• Strong analytical and problem‑solving skills to interpret financial data, identify variances, and recommend corrective actions.
• Proficiency with ERP/accounting systems and advanced Excel skills (pivot tables, lookups, modeling).
• Effective communication skills to collaborate with program teams, research administration, auditors, and leadership.
• Ability to manage multiple priorities, lead complex tasks, and operate with minimal supervision in a deadline‑driven environment.
• Strong attention to detail, organizational skills, and commitment to maintaining data integrity.

Preferred Qualifications

• Master’s Degree in Accounting, Finance, Business Administration, or related field.
• CPA - Certified Public Accountant - State of Pennsylvania

Additional Qualifications

Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1101 Market, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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