Office Services Co-ordinator

Premier Research is looking for a Office Services Co-ordinator to join our IT & Corporate Administration team.

You will help biotech, medtech, and specialty pharma companies transform life-changing ideas and breakthrough science into new medicines, devices, and diagnostics. What we do is profoundly connected to saving and improving lives, and we recognize our team members are the most valuable asset in delivering success.

• We are here to help you grow, to give you the skills and opportunities to excel at work with the flexibility and balance your life requires.
• Your ideas influence the way we work, and your voice matters here.
• As an essential part of our team, you help us deliver the medical innovation that patients are desperate for.

Join us and build your future here.

What you'll be doing:

• Coordinate daily office operations and administration to ensure an organized and efficient workplace.
• Manage reception and front-of-house services, including visitors, calls, mail, couriers, and deliveries.
• Support meetings, visitors, and office events, including rooms, AV equipment, badges, catering, and other logistics.
• Coordinate approved business travel and accommodation for employees and visitors as required.
• Manage office supplies, equipment, and property records, including ordering, inventory, and maintenance.
• Support facilities and vendor management, working with landlords and service providers on maintenance, cleaning, repairs, and other office services.
• Coordinate new starter workplace requirements with IT, People Services, and other relevant teams.
• Provide basic Finance support, including invoice processing, Accounts Payable, office expenses, petty cash, and financial documentation, while liaising closely with the local accountant to support accurate and timely accounting processes.
• Provide local People Services administrative support, including employee documentation, attendance, and benefits administration, as required.
• Maintain office records and procedures, resolve day-to-day issues, and identify opportunities for improvement, escalating significant issues when needed.
• Handle confidential information appropriately and follow company policies, procedures, and local requirements.

What we are looking for:

• General education qualification or equivalent.
• Minimum 3 years of experience in office coordination, reception or facilities; Experience working in a Contract Research Organization (CRO) company is an advantage.
• Experience supporting office/reception and facilities operations in a busy office environment.
• Basic finance knowledge and experience working with vendors and service providers.
• Good Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Fluent written and spoken English and relevant local language(s).
• Strong organizational, communication and problem-solving skills, with the ability to multitask, work independently and provide excellent customer service to internal and external stakeholders.

This position is office based working from our Sofia location.