Marketing Administrative Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a highly organized Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment.

ROLE OVERVIEW

The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts.

LOCATION

Fully Remote (Work from Home) | 9:00 AM - 5:00 PM EST

KEY RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

- Provide day-to-day administrative support to account managers.

- Manage inboxes and draft professional email communications.

- Complete account buildouts and maintain organized client records.

- Track projects, deadlines, and workflows using ClickUp.

SOCIAL MEDIA POSTING & SCHEDULING

- Build monthly posting calendars using approved content.

- Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X.

- Manage content scheduling through Hootsuite.

- Ensure posting calendars are accurate and completed on schedule.

CAPTION WRITING & BRAND VOICE

- Write engaging, platform-specific social media captions.

- Adapt messaging to each client's brand voice and audience.

- Tailor captions based on platform best practices.

- Learn each client's business before creating content.

AI-POWERED WORKFLOW

- Utilize AI tools to develop content plans and draft captions.

- Write and refine AI prompts to improve output quality.

- Review, edit, and quality-check AI-generated content.

- Leverage AI to improve workflow efficiency without over-relying on automation.

COLLABORATION & QUALITY

- Collaborate with account managers and content teams.

- Participate in internal meetings as needed.

- Ensure calendars, captions, and deliverables are accurate and review-ready.

- Maintain high standards for organization and quality control.

QUALIFICATIONS EXPERIENCE

- Prior experience in an administrative or virtual assistant role.

- Experience supporting marketing, social media, or account management teams is preferred.

- Experience building social media posting calendars or using scheduling platforms is a plus.

- Experience writing captions or content across multiple social media platforms is a plus.

- Experience managing multiple clients, projects, or deadlines simultaneously.

QUALIFICATIONS SKILLS

- Strong administrative and organizational skills.

- Strong written communication and caption writing skills.

- Experience using AI tools for content creation and workflow efficiency.

- Proficiency with Google Workspace.

- Familiarity with ClickUp.

- Familiarity with Hootsuite.

- Understanding of Facebook.

- Understanding of Instagram.

- Understanding of TikTok.

- Understanding of YouTube.

- Understanding of Google Business Profile.

- Understanding of LinkedIn.

- Understanding of X (Twitter).

- Strong attention to detail.

- Ability to manage multiple priorities simultaneously.

WHAT SUCCESS LOOKS LIKE

- Administrative tasks are completed accurately and on time.

- Social media calendars are consistently organized and published on schedule.

- Captions accurately reflect each client's brand voice.

- AI tools improve workflow efficiency while maintaining content quality.

- Account managers receive reliable operational support across multiple client accounts.

OPPORTUNITY

This is an opportunity to support a growing marketing team by combining administrative operations with social media coordination. The Marketing Administrative Assistant will play a key role in improving operational efficiency while helping clients maintain a consistent and engaging social media presence.

APPLICATION PROCESS:

TO BE CONSIDERED FOR THIS ROLE THESE STEPS NEED TO BE FOLLOWED:

- Fill in the application form

- Record a video showcasing your skill sets