Associate Director, Office of Faculty Academic Affairs

Job Posting Title:

Associate Director, Office of Faculty Academic Affairs

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Hiring Department:

Department of Neurology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Purpose

The Associate Director of Faculty Academic Affairs is responsible for developing, implementing, and evaluating processes related to APT and faculty development programming.

Responsibilities

Strategic Leadership & Operations

• Serve as strategic advisor to the Associate Dean, providing expertise in faculty affairs and university policies and procedures.
• Develop and execute strategies that strengthen OFAA support for faculty appointments, promotion and tenure, comprehensive and mid-probationary reviews, faculty development, evaluations, awards, engagement, and endowed titles.
• Lead strategic initiatives from concept through implementation, identifying opportunities to streamline operations and improve the faculty and departmental experience.
• Manage day-to-day OFAA operations, track strategic goals and metrics, and drive continuous process improvement as the office evolves.

APT Leadership

• Lead departments, chairs, faculty affairs leaders, and administrators through Dell Med appointment, promotion and tenure processes, including annual tenure-track reviews and triannual professional-track promotion reviews.
• Partner with Academic Personnel Services and departmental administrators to ensure efficient operations and dossier compliance with Dell Med and university requirements.
• Provide guidance to the APT Committee and oversee its administrative support, delegating responsibilities and developing staff capability.
• Develop resources, training, and programmatic support that make APT requirements and processes accessible to faculty, leaders, and administrators.

Policy Development & Compliance

• Evaluate university, UT System, state, and national higher-education policies and advise the Associate Dean on implications for faculty appointments and promotion.
• Research, develop, revise, document, and communicate faculty affairs policies in collaboration with departments, university offices, and the Provost’s Office.
• Educate stakeholders on policy changes and support operational compliance as requirements evolve.

Collaboration & Change Management

• Partner with the Provost’s Office, Dell Med HR, Development, IT, Research, academic departments, and other stakeholders to execute OFAA priorities.
• Lead cross-functional and school-wide change efforts aligned with OFAA strategic goals.
• Coordinate evolving practices, policies, and processes across Dell Med and university partners, communicating changes effectively to affected stakeholders.

Systems & Process Improvement

• Represent Dell Med/OFAA in partnership with UT Faculty Affairs and Dell Med IT on planning and implementation of the Watermark system.
• Develop and track implementation plans, timelines, responsibilities, and milestones, particularly for APT-related workflows.
• Identify and implement opportunities to streamline faculty affairs processes, reduce administrative burden, improve efficiency, and strengthen accountability.
• Develop, implement, and maintain processes and procedures supporting appointments, promotion and tenure, evaluations, awards, endowments, and related faculty affairs activities.

Team Leadership & Communications

• Lead the growth of OFAA as its responsibilities and operational complexity expand, including hiring, training, supervising, mentoring, and developing staff.
• Build team capability through collaborative problem-solving, policy education, and increased ownership of faculty affairs processes.
• Oversee OFAA communications in partnership with the communications team and ensure clear, consistent information for faculty, administrators, and institutional leaders.

Budget & Administrative Oversight

• Exercise delegated signature authority for assigned programs and oversee OFAA’s annual budget, accounting coordination, and day-to-day financial management.

Required Qualifications

• Bachelor’s degree in a related field.
• Minimum of 7 years of experience in faculty affairs or related experience.
• 5+ years of faculty affairs experience within an academic medical center, including managing promotion and tenure processes at scale in a high-volume environment.
• 5+ years of experience providing strategic support at the Dean level.
• 5+ years of experience managing faculty affairs staff.
• In-depth knowledge of Dell Medical School-specific faculty policies and guidelines.

Preferred Qualifications

• Master’s degree.
• Experience with The University of Texas System, including familiarity with its policies and procedures.
• Working knowledge of Faculty Success/Watermark software for managing faculty review processes.

Salary Range

$106,238 + depending on qualifications

Working Conditions

• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.