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Open nowPosted 11 days ago

DSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant

20four7VA115 open roles

Where
Worldwide, Remote
Work mode
Remote
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Your applicationOpen nowDSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant20four7VA · Worldwide, Remote

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  5. 34.1%30 days
This job: posted 11 days ago

The posting

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.

Log in using your 20four7VA-issued email address to access the portal.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you're interested in this opportunity, click APPLY TO POSITION to proceed.

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Title: DSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant

Independent Contractor – DSP-CPT-11512 Recruiting & Candidate Coordination Virtual Assistant/Business Support VA/Junior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A growing logistics company is seeking a Recruiting & Candidate Coordination Virtual Assistant to support its driver recruiting process.

The VA will work across the company's recruiting platforms to organize applicants, review and screen candidates, schedule qualified applicants for interviews, maintain recruiting spreadsheets, and send interview and follow-up communications.

The client has an existing recruiter who will assist with training the VA on the company's established recruiting processes and systems during the transition.

From October 15 through December 15, the VA will work 40 hours per week and will also need to work approximately 3 hours on either Saturday or Sunday. The VA may choose which weekend day to work; only one weekend day is required.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Applicant Management & Screening

  • Download and organize resumes from Indeed, SmartRecruiters, and other recruiting sources
  • Enter applicant information into ApplicantStacker
  • Review applicants against client-provided screening criteria
  • Conduct initial candidate screening as trained
  • Identify candidates who meet established requirements
  • Maintain accurate candidate records throughout the recruiting process
  • Send or manage candidate questionnaires as part of the initial recruiting and screening process
  • Monitor questionnaire completion and follow up with candidates when required information or responses are outstanding

Interview Coordination

  • Contact qualified candidates to schedule interviews
  • Send interview dates, times, locations, and instructions by text or other approved channels
  • Send additional candidate communications using established templates
  • Follow up with candidates when information or responses are outstanding
  • Keep interview schedules and candidate statuses current
  • Send initial outreach messages to newly received applicants to acknowledge their application and initiate candidate communication
  • Respond promptly to candidate questions and messages to maintain candidate engagement and reduce the risk of candidates moving on to other employers
  • Participate in a weekly Zoom meeting with the client to review recruiting activity, questions, and ongoing priorities

Recruiting Pipeline & Data Management

  • Maintain the company's recruiting pipeline and spreadsheets
  • Enter and update applicant information accurately
  • Track candidates through each stage of the recruiting process
  • Maintain organized recruiting records in Google Sheets and OneDrive
  • Assist with recurring recruiting reports and trackers
  • Ensure applicant information remains accurate and current

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

  • Previous recruiting, HR, candidate coordination, or administrative experience strongly preferred
  • Strong spreadsheet experience required
  • Advanced Excel / Google Sheets skills strongly preferred
  • Strong written and verbal English communication
  • Experience scheduling and communicating with job candidates preferred
  • Applicant tracking system experience preferred
  • Logistics, transportation, or high-volume recruiting experience is a plus
  • Amazon DSP experience is a plus but not required
  • Experience managing candidate questionnaires and tracking completion preferred
  • Ability to respond promptly to candidate inquiries and maintain timely candidate communication
  • Ability to manage candidate communication in a high-volume recruiting environment where delayed responses may result in candidate loss

IDEAL CANDIDATE PROFILE

  • Highly organized and detail-oriented
  • Strong recruiting or candidate-coordination skills
  • Comfortable communicating with job applicants
  • Strong spreadsheet and data-management ability
  • Able to follow established screening criteria
  • Consistent with candidate follow-up
  • Comfortable working across multiple recruiting platforms
  • Able to learn established workflows quickly
  • Highly responsive and attentive to candidate inquiries, particularly during periods of high recruiting volume
  • Able to maintain consistent candidate engagement from initial outreach through the next stage of the recruiting process
  • Comfortable communicating with the client regularly through weekly Zoom meetings and additional email or messaging as needed

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

  • ApplicantStacker
  • Indeed
  • SmartRecruiters
  • RingCentral
  • Google Sheets
  • Google Docs
  • Microsoft Excel
  • Microsoft OneDrive

Work Schedule

  • Contracted Hours per Week: 30 Hours (Starting October 15 through December 15, the VA will work 40 hours per week and will also need to work approximately 3 hours on either Saturday or Sunday. The VA may choose which weekend day to work. After December 15, the schedule will return to 30 hours per week)
  • Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
  • Daily Working Time: 8:00 AM – 2:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

  • Contractors will operate under a Master Services Agreement and a Statement of Work
  • This is not an offer of employment; contractors are not employees of 20four7VA or any client
  • All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

  • REQUIRED SERVICE: Business Support
  • REQUESTED EXPERIENCE TIER LEVEL: Junior Level
  • Contracted Hours per Week: 30 hours/week (Starting October 15 through December 15, the VA will work 40 hours per week and will also need to work approximately 3 hours on either Saturday or Sunday. The VA may choose which weekend day to work. After December 15, the schedule will return to 30 hours per week)
  • Daily Working Time: 8:00 AM – 2:00 PM EST
  • Scheduled Working Days: Monday-Friday
  • REPORTING TO/POC: To Be Determined
  • Number of VAs: 1
  • GENDER PREFERENCE: None
  • LANGUAGES SPOKEN/PREFERENCE: English
  • ACCENT PREFERENCE: Level A-C (Clear Spoken and Written English Required)
  • REGION PREFERENCES: Any

What we offer

  • Competitive rates
  • Weekly payments
  • Various open roles are available
  • Free training and upskilling
  • Constant support and guidance
  • A vibrant community always ready to support you
  • And more!
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