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Open nowPosted 185 days ago

Payroll Specialist

3HRsome8 open roles

Where
Central/South America
Work mode
Remote
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Your applicationOpen nowPayroll Specialist3HRsome · Central/South America

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 185 days ago

The posting

What We Offer

  • Fully remote work environment
  • Working hours: 09-05 Pacific Time Zone
  • Salary: 2000-2700$/month
  • Exposure to end-to-end accounting and U.S. payroll operations
  • Opportunity to help build and shape finance processes from the ground up
  • Structured tooling and documentation with room for improvement and ownership
  • A collaborative finance team environment with clear expectations and support
  • Growth opportunities alongside a scaling, international company

About the Opportunity

Our client is a rapidly scaling company with a global team and a strong presence in the US. As their workforce grows, payroll complexity is increasing, particularly with US-based employees and compliance requirements.

They are looking for a Payroll Administrator with hands-on US payroll experience who can ensure accurate, compliant, and timely payroll processing. This role requires a strong understanding of US labor laws, tax regulations, and payroll best practices.

You will play a key role in maintaining operational accuracy and ensuring employees are paid correctly and on time, while navigating multi-jurisdictional requirements.

Key Responsibilities

Accounts Payable

  • Import and maintain vendor bills and credit memos in the accounting system
  • Maintain vendor records and supporting documentation
  • Partner with Operations teams on COGS-related invoices and payments
  • Assist with vendor statement reviews and discrepancy resolution when needed

Accounts Receivable & Billing

  • Create and issue invoices, receipts, and billing statements
  • Monitor AR balances and post incoming payments from payment processors
  • Perform regular AR aging reviews and follow up on past-due balances
  • Support bad debt monitoring and periodic bad debt calculations

Payroll & Employment Operations

  • Support payroll processing for U.S. employees and international employees/contractors
  • Partner with external payroll providers (e.g. Gusto, Deel, Justworks or similar) on: Payroll preparation, review, and validation Employee setup changes, payroll data updates, and issue resolution
  • Support U.S. employment lifecycle processes: Onboarding and offboarding coordination Payroll-impacting changes (terminations, state changes, role changes)
  • Proactively research and track U.S. payroll and employment requirements, including: Multi-state payroll considerations Federal and state-level compliance obligations Employment-related triggers such as nexus, registrations, and reporting
  • Maintain payroll documentation and support audit and compliance readiness

Month-End Close & Reconciliations

  • Support monthly close activities across P&L and Balance Sheet accounts
  • Prepare and post journal entries (weekly and monthly)
  • Perform balance sheet reconciliations, including: Cash and bank accounts Prepaid and accrued expenses Fixed assets WIP and COGS-related accounts
  • Identify missing transactions, discrepancies, or unusual variances and escalate proactively

Process Improvement & Documentation

  • Follow and maintain existing accounting SOPs and operational documentation
  • Identify process gaps, inefficiencies, or recurring issues
  • Suggest and support process improvements as systems and workflows evolve
  • Contribute to building scalable accounting and payroll processes in a growing environment

Requirements

Experience & Skills

  • 3+ years of experience in Accounting Operations, Finance Operations, or a similar role
  • Hands-on experience with: Accounts Payable, Accounts Receivable, and reconciliations, Month-end close activities
  • Experience supporting payroll in partnership with an external payroll provider
  • Exposure to U.S. payroll (W-2 employees and/or contractors), including multi-state environments
  • Strong understanding of core accounting principles (P&L, Balance Sheet, journal entries)
  • High attention to detail and comfort working with transactional financial data
  • Strong research skills and ability to independently investigate regulatory or payroll-related questions
  • Experience working in a fully remote, asynchronous environment
  • Professional working proficiency in English

Nice to Have

  • Experience with tools such as: Payroll platforms (Gusto, Deel, Justworks), QuickBooks, ClickUp, Notion, PandaDoc
  • Prior exposure to U.S. employment compliance across multiple states
  • Experience in fast-growing startups or scale-up environments
  • Experience working with international teams and mixed employment models

What We’re Looking For

  • Highly organized and process-oriented
  • Reliable and consistent in operational execution
  • Proactive in identifying and flagging issues
  • Comfortable collaborating cross-functionally
  • Clear, concise, and professional written communication
  • Curious mindset with a strong ability to learn and adapt
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