The posting
- he Fleet Manager plays a crucial role in ensuring the efficient and cost-effective use of the company's vehicles, as well as ensuring compliance with all local state and federal safety regulations and maintenance schedules.
Responsibilities:
- Fleet Operations Management:
- Develops, implements, and monitors plans, policies, and procedures related to the operation of the fleet division.
- Manage inventory control to reduce vehicle downtime while ensuring maximum cost containment.
- Work with cross functional departments to ensure all invoices are accounted for and paid in a timely manner.
- Assess operational needs and makes recommendations for optimal utilization of vehicle assets
Vehicle Maintenance and Repair:
- Ensure all vehicles in the fleet are properly maintained and serviced according to manufacturer guidelines and regulatory requirements.
- Coordinate and schedule routine maintenance, inspections, and repairs with internal or external service providers.
- Work closely with management to identify and report any new damages or abuse of company vehicles.
- Timely fleet evaluations and maintenance plans to ensure reliable vehicles are available to meet operational requirements
- Cultivate long-term relationships with Fleet vendors
Cost Control and Budgeting:
- Provide budget recommendations for fleet operations.
- Develop and manage the fleet budget, including forecasting expenses, analyzing variances, and identifying cost-saving opportunities.
- Implement strategies to optimize fuel efficiency, reduce fuel costs, and monitor fuel consumption.
Fleet Reporting and Analysis:
- Maintain accurate and up-to-date records of all fleet-related information, including service records, vehicle registrations, licenses, and insurance.
- Managing vehicle licensure and registration and ensuring compliance of the company with government regulations that have to do with the transportation industry
- Generate regular reports on fleet performance, maintenance costs, fuel usage, and other key performance indicators.
- Monitor and analyze fleet data, such as fuel consumption, maintenance records, and driver performance, to identify areas for improvement and cost reduction.
- Present findings and recommendations to management, highlighting areas where cost savings or process improvements can be made.
Team Management:
- Lead and support the Fleet Coordinators/Supervisors to ensure all Fleet related activities are done according to schedule.
- Assign responsibilities, set performance goals, and conduct performance evaluations.
- Foster a positive and collaborative work environment, promoting teamwork, open communication, and continuous learning
Requirements:
- Bachelors Degree or equivalent experience. Startup experience is a plus
- At Least 5 years of experience working with Last Mile Delivery Fleet managing a minimum of 200 vehicles
- Experience using Excel, Google Suite and ability to handle large amounts of data, creating pivot tables, data visualization and make informed decisions
- Experience managing multiple sites for fleet operations
- Experience with contract negotiations with fleet vendors like Enterprise and Penske etc
- Excellent verbal and written communication skills, with proven ability to create partnerships and build consensus across different levels of an organization
- Ability to Travel up to 30%
- Ability to lift up to 50lbs
- Ability to stand for long hours
- Ability to work weekends if necessary, during peak season
Must Have:
- At least 5 years of experience managing last-mile delivery fleets, with a minimum of 200 vehicles.
- Bachelors Degree or equivalent experience in fleet management or a related field.
- Strong proficiency in Excel, Google Suite, and handling large datasets (e.g., creating pivot tables, data visualization, and making data-driven decisions).
- Experience managing multiple sites for fleet operations.
- Hands-on experience with fleet maintenance, compliance with local, state, and federal safety regulations, and ensuring vehicles are serviced per manufacturer guidelines.
- Experience negotiating contracts with fleet vendors such as Enterprise, Penske, etc.
- Excellent verbal and written communication skills, with the ability to create partnerships and build consensus across all organizational levels.
- Ability to travel up to 30% and meet the physical demands of the role (lifting up to 50 lbs, standing for long hours).
- Availability to work weekends during peak seasons, as necessary.
Nice to Have:
- Previous experience in a startup environment, demonstrating adaptability in a fast-paced and growing organization.
- Familiarity with fleet management software or related tools.
- Proven track record in optimizing fuel efficiency and identifying cost-saving opportunities.
- Experience cultivating long-term relationships with fleet vendors and service providers.
- Background in preparing and managing fleet budgets, including forecasting expenses and analyzing variances.
