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Open nowFirst seen 3 days ago

Operational Finance and Admin Assistant

5 Star1,197 open roles

Where
Pontyclun, United Kingdom
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Your applicationOpen nowOperational Finance and Admin Assistant5 Star · Pontyclun, United Kingdom

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on 5 Star's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Post Title:

Operational Finance and Admin Assistant

Key Objectives

To provide an efficient financial and administrative support service to the department.

SPECIFIC RESPONSIBILITY

  • Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately
  • To batch the invoices for authorisation
  • To record invoices paid within the required procedure
  • To work with suppliers/contractors in ensuring invoices are received in a timely manner

To work with Managers to provide financial information for budget monitoring and billing

To provide administrative support services Vision Products as and when required

To update e forms as required on the Vision system

To assist the Management Team in the co-ordination of leave/absences across the team

To update management information systems as required

To manage the booking of the meeting/demonstration room at Pontyclun

To undertake reception duties as required

  • Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.

To carry out health and safety responsibilities in accordance with the Divisions Health & Safety Responsibilities document.

  • To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.

PERSON SPECIFICATION

KNOWLEDGE / EDUCATION

Essential:

Level 1 Welsh Language skills (Basic reading, writing, speaking and understanding) with the aim of improvement through CPD

Knowledge of data protection requirements

Desirable:

Knowledge of community equipment services

EXPERIENCE

Experience of working with a range of customers, suppliers and contractors

Experience of meeting deadlines to provide services

Experience of working with a range of IT packages

Desirable:

Experience of working with budgets

COMPETENCIES

Achieving Results

Plans and prioritises in advance to meet deadlines

Is flexible, can switch tasks / roles / prioritises to accommodate changes or new information

Personal Effectiveness

Has strong computer skills, effectively uses current computer systems

Has an action-focused attitude to new challenges and change

Communicating Effectively

Shares information with others, gives others the full picture

Communicates clearly and concisely

Working in a Team

Helps and supports other team members

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