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Open nowFirst seen 5 days ago

Regional Office Administrator

5G-STARLINK PTE. LTD.1,531 open roles

Where
Malacca, Malaysia, Remote
Work mode
Remote
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Your applicationOpen nowRegional Office Administrator5G-STARLINK PTE. LTD. · Malacca, Malaysia, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on 5G-STARLINK PTE. LTD.'s own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

Job Description

We currently have a vacancy for a Regional Office Administrator that will be based in our KL office. You will provide a range of administrative and office management support to the regional business leaders for assigned countries across APAC. This role requires you to proactively manage the offices day-to-day operations to ensure the smooth running of business operations. You will be the point of contact for all admin-related matters for the KL office and assigned countries.

If you are friendly and personable, thrive in a fast-paced environment and can work well under pressure while maintaining a high level of attention to detail, we look forward to receiving your application.

This is what you will do in this role:

  • Schedule and coordinate with external vendors on repair/maintenance work on office premises
  • Contract renewal and negotiation with service providers, e.g. office rental lease, couriers, travel agencies, cleaning, plant rental, pest control, door access system etc.
  • Work with the IT team to ensure that all IT equipment is working effectively in the office
  • Actively work with the landlord/building management to resolve any issues
  • Ensure office safety compliance with regulations set by the building management/landlord and local authorities
  • Continually aim to improve the office environment
  • Provide timely support for international and domestic travel arrangements for employees in assigned countries
  • Organize, plan and execute company events, townhalls, workshops, teambuilding across APAC
  • Management of office facilities, stationery, pantry supplies and general upkeep
  • Receptionist duties and contact point for all post and courier services
  • Maintain contact information for assigned APAC offices, e.g. building admin security, city service personnel leads, emergency numbers, fire department etc.
  • Collaborate with HR and IT on new joiners/leavers set up and handover of IT equipment, e.g. door/building access, business cards, laptop etc.
  • Facilitating wet-ink and e-signature from the Directors, if required
  • Draft memo/policy related to office management and general administration, if required
  • Coordinating corporate gifts for external business partners and employee benefits (e.g. birthday/Christmas vouchers etc.)
  • Creation of company letterheads for new APAC entities and maintain existing company letterheads in accordance with Marketing guidelines
  • Administer various initiatives when required, e.g. Covid-19 safe management measures, fire warden, first aid box maintenance, office move/renovations etc.)
  • Adhoc tasks as assigned by line manager or management

Education and Experience:

  • Diploma in Business Administration or a related discipline
  • Minimum of 3 years of regional administrative experience
  • Excellent in written and verbal English, and one other Asian language is a plus
  • Ability to multi-task and maintain composure in stressful situations
  • Organised and methodical approach
  • Office management experience is a must
  • Excellent communication and cross-cultural interpersonal skills
  • Proficient in Microsoft Office (Excel, Word and Powerpoint)
  • Independent and able to work under minimal supervision

What we offer:

  • A competitive and attractive remuneration package
  • Group Medical Insurance Coverage
  • Dynamic and diverse work environment with international colleagues
  • An open-minded and highly motivated team
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