The posting
It's a new day with a new opportunity at 8am!
About the role:
8am's Executive Assistant will play a meaningful role supporting the successful operations of our revenue organization. As part of the EA team and reporting directly to the Executive Administrator, the Executive Assistant will manage business priorities and provide high-level administrative support for our Chief Revenue Officer (CRO). Responsibilities include research, schedule, meeting, event, and travel coordination, and various levels of documentation. The Executive Assistant will also support the Sales and Marketing teams with in-office onsites and events in partnership with our Engagement team.
The ideal candidate is extremely detail-oriented, anticipates needs, thinks critically, and offers solutions to problems with a high level of professionalism and confidentiality. Through exceptional project management and logistical support, the Executive Assistant will increase organizational efficiency and ensure strategic initiatives and projects are diligently monitored and completed.
About us:
At 8am, our vision is to power a world where professionals thrive. We start every day on a mission to empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business. They count on our purpose-built solutions to simplify operations, ensure compliance, and fuel profitable growth, so they can focus on their clients and do more of the work that matters.
Founded in 2005, 8am™ (formerly AffiniPay) is the professional business platform built to help legal, accounting, and other client-focused professionals run stronger, more profitable businesses. Today, more than 250,000 professionals across the U.S. trust 8am to help them work smarter, serve clients better, and unlock their full potential. We have been recognized as one of Inc 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!
What you'll do:
- Provide high-level administrative support to the Chief Revenue Officer, including managing a dynamic calendar, prioritizing meeting requests, and preparing the CRO for internal and customer-facing meetings.
- Work cross-functionally with the Executive Administrator, the EA team, and the Executive Leadership Team (ELT) to support project management of organizational priorities and initiatives.
- Conserve the CRO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
- Plan and schedule meetings, conferences, offsites, team events, teleconferences, and travel for the CRO, in partnership with the Executive Administrator and EA team.
- Support the Sales and Marketing teams by coordinating in-office onsites, meetings, dinners, team builders, and other events in partnership with the Engagement team.
- Provide an exceptional experience during onsites and offsites by preparing first-class accommodations and a welcoming environment for guests, whether in person or virtual.
- Maintain customer confidence and protect operations by keeping information confidential.
- Provide historical reference by developing and using filing and retrieval systems and recording meeting discussions.
- Leverage AI tools to streamline workflows, draft communications, summarize information, and improve efficiency across administrative tasks.
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, building personal networks, and participating in professional societies.
- Prepare and submit expense reimbursement forms for the CRO and supported teams.
- Manage selected organization-wide meetings and events, including sending calendar invites and reminders, preparing slide decks and agendas, taking notes, documenting action items, and following up with involved parties to keep projects moving and on deadline.
- Provide support at external and internal events as needed.
About you:
- Bachelor's degree preferred, or equivalent experience
- 3+ years of Executive Assistant experience in a fast-paced, dynamic environment, ideally supporting a sales or revenue leader
- Very high emotional intelligence, with strong interpersonal skills and the ability to build relationships with key stakeholders
- Comfortable working in a highly collaborative team environment and able to navigate ambiguity
- Experience juggling competing demands and prioritizing without sacrificing quality
- Extremely detail-oriented, with a tendency to notice and fix errors that others might overlook
- Experience managing complex calendars, including booking and managing travel logistics
- Experience planning and executing team events, dinners, and onsites
- Proficient with AI tools (such as Claude, ChatGPT, Gemini, or Copilot) and enthusiastic about using them to work smarter)
- Strong computer software skills (Google Workspace: Gmail, Slides, Docs, and Sheets)
- Ability to work in the Austin office 4 days a week on a hybrid schedule, and availability outside normal working hours as needed
- Ability to manage up and communicate with discretion and judgment on behalf of the CRO and Executive Leadership Team, while protecting confidential and sensitive information
- Ability to quickly learn and adopt new technologies and stay flexible
- Ability to travel occasionally as needed
Why 8am:
At 8am, our culture is shaped by the people who bring it to life every day. Together, we build a company rooted in continuous learning, genuine community, holistic wellness, and meaningful engagement—values that empower us as individuals and unite us as a team. Our culture is grounded in our core values: Work Smart, Win Fast; Outshine Ordinary, and We Find a Way. These values drive how we serve our customers and work with each other in a collaborative, inspiring, and empowering environment, every day.
Here’s how we support our 8Team:
- Health Insurance Coverage: We offer our 8Team a variety of medical, dental, and vision plans, designed to fit your needs, including a 100% company-paid HDHP plan for employees.
- Financial perks: We offer a competitive compensation and benefits package including annual bonuses, equity options and 401(k) or RRSP if in Canada, with a company match for all team members.
- Time for what matters: Flexible Time Off, paid holidays, and a parental leave program for our new parents.
- Wellness: Wellness stipends, mental health support, and one-on-one nutrition coaching.
- Learning and Development: Continuous learning through 8am.edu, leadership programs, professional development funds, and individually focused talent development.
- Giving back to the communities around us: Participate in our charitable matching gift program, paid time off for volunteer service, and company-sponsored volunteer events (both local and virtually).
- Engagement: Virtual and in-person team-building events, quarterly award recognition through our Rise & Shine Award of Excellence Program, and our peer-to-peer appreciation platform.
At 8am, we don’t just offer benefits - we create an environment where people can thrive, grow, and make a real impact every day.
Diversity, equity & inclusion at 8am:
At 8am, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.
Security advisory:
Our hiring teams at 8am are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology. As such, our Talent Acquisition Team only follows legitimate hiring practices. We will always communicate with our candidates using emails with the 8am domain and will never ask for sensitive/personal data during the application process. All interviews take place over phone call, Zoom/Google Meet or in person. All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.
