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Open nowPosted 8 days ago

Administrative Specialist

a-merante-contracting-inc7 open roles

Where
West Mifflin, United States
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Your applicationOpen nowAdministrative Specialista-merante-contracting-inc · West Mifflin, United States

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted 8 days ago

The posting

The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.

Responsibilities

Accounting:

  • Scan, code and upload Accounts Payable invoices
  • Assist with Credit Card accounts by gathering and organizing receipts
  • Scan, name and save documents to project folders
  • Maintain audit backup documentation, as needed
  • Other accounting and data entry assistance, as needed
  • Assist generating Accounts Receivable invoices
  • Track tax exemption status on all jobs and prepare tax exempt forms for projects
  • Assist Payroll department

Office Support:

  • Provide a professional first impression at our front desk and answer “operator” calls
  • Maintain neatness and stock supplies in common areas
  • Prepare mailings for others
  • Run errands when needed

Qualifications

Required:

  • Ability to work independently and collaboratively in a team environment (Required)
  • Attention to detail and accuracy
  • Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
  • Proficiency in MS Office and all forms of data entry
  • Valid Driver’s license
  • Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)

Preferred:

  • Construction industry experience
  • Basic bookkeeping experience
  • Payroll experience

This is a full- or part-time, in-person, and permanent position.

Our EOE company participates in the E-Verify program, background checks and random drug testing.

$24 - $26.50/hour or $50k - $55k/year

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