Accountant/Finance Manager

Job Description:

Come and join one of the world’s leading luxury travel brands.

A&K Travel Group is a dynamic collection of travel and cruise companies, including Abercrombie & Kent, Crystal, and the world’s oldest travel agency, Cox & Kings. We create unique, immersive travel experiences worldwide. Our people make us a great place to work, fostering a supportive environment with ongoing training and global career opportunities. We also make a difference: Abercrombie & Kent Philanthropy has supported communities for 40 years, and we were recognised by Which? for exceptional client care during the pandemic.

ROLE PROFILE

Position: Accountant/Finance Manager, Italy Services

Department: Group Finance

Location: Milan, Italy

Reports to: Europe Regional Finance Director

Salary Range: EURO 50,000.00 - 60,000.00

PURPOSE

The Finance Manager will have full ownership of the Italy Services entity (c.15 employees), leading all financial, payroll, and statutory activities. This is a hands-on role combining financial control, accounting, payroll coordination, and business partnering within a small, standalone entity environment.

RESPONSIBILITIES

Key Responsibilities

1. Financial Control & Accounting

• Maintain full ownership of the general ledger and accounting records
• Record and analyse salaries, including payroll postings and reconciliations
• Manage fixed assets: capitalisation, movements, and monthly depreciation
• Record purchase invoices, staff expenses, and ensure compliance with deductibility rules
• Prepare and post accruals and deferrals (G&A and other costs)
• Manage bank postings, reconciliations, and transaction allocations

2. Payments & Cash Management

• Oversee and process all payments including:

• Salaries, tax payments, pension funds, and suppliers
• VAT, corporate taxes, and other statutory payments

• Act as secondary approver on banking platforms
• Monitor cash flow and working capital

3. VAT, Tax & Statutory Compliance

• Prepare and submit VAT returns and maintain VAT registers
• Manage quarterly and annual tax declarations
• Coordinate with external advisors (CPA, payroll consultant)
• Ensure compliance with Italian statutory and tax requirements

4. Management Reporting & Planning

• Prepare monthly management accounts with variance analysis
• Produce additional reporting (e.g. Prophix reports)
• Support budgeting and forecasting processes including:

• P&L and G&A cost planning
• Salary cost projections
• Reconciliation of budget/forecast vs. actuals

5. Payroll Administration

• Act as key interface with outsourced payroll provider
• Collect and submit monthly payroll inputs including:

• Absences, sick leave, parental leave
• Salary adjustments and working hour changes
• Expense reimbursements and benefits

• Review payroll outputs and ensure accuracy of payslips
• Process salary payments and resolve discrepancies

6. Employee Finance Administration

• Support onboarding processes (tax data, benefits, system coordination)
• Manage lunch voucher process (calculation, ordering, distribution)
• Support expenses process (with ongoing automation improvements)
• Process bonus payments in coordination with HR

7. Revenue & Intercompany Accounting

• Raise and record sales invoices (including SDI e-invoicing)
• Manage recharge invoices and intercompany transactions
• Reconcile intercompany balances and agreements

8. Audit & Governance

• Lead the audit process and prepare statutory accounts
• Ensure timely delivery of audit requirements and filings
• Maintain strong internal controls and compliance

9. Team & Stakeholder Management

• Manage and oversee the local finance resource
• Act as the primary finance contact for the Italy entity
• Collaborate with HR, regional finance teams, and external providers

SKILLS & EXPERIENCE

• Qualified accountant or equivalent experience in Italy
• Strong knowledge of Italian GAAP, VAT, and payroll processes
• Experience in a broad, hands-on finance role within a small entity
• Strong understanding of end-to-end accounting and payroll
• Experience working with external payroll providers and auditors
• High attention to detail and strong organisational skills
• Fluent in Italian and English

PERSON SPECIFICATION

• Hands-on and proactive, with a strong sense of ownership
• Comfortable operating as a standalone finance lead
• Strong problem-solving and process improvement mindset
• Effective communicator with both finance and non-finance stakeholders

#AKTG

EEO Statement

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.