The posting
Job Description
The Senior Officer – Procurement is responsible for managing the end-to-end procure-to-pay (P2P) cycle for transactional and tactical procurement requirements. The role covers the full RFQ process, purchase order management, expediting delivery, payment coordination, and resolution of procurement-related disputes, in line with AD Airports’ corporate governance policies and procedures.
The position requires strong coordination with internal stakeholders and external suppliers to ensure timely, compliant, and cost-effective procurement of goods, services, and works.
Responsibilities
- Perform day-to-day transactional procurement activities, including:Reviewing requisitions. Coordinating with stakeholders to obtain missing or additional information such as scope of work, technical criteria, and evaluation committee details. Conducting market research for supplier identification and selection. Preparing tender strategies and bidder lists and obtaining necessary approvals. Issuing RFQs and soliciting supplier proposals. Facilitating site visits and managing RFQ clarifications. Overseeing and supporting technical evaluations. Conducting detailed commercial evaluations. Negotiating commercial terms with bidders. Recommending purchase order awards. Preparing purchase orders and facilitating internal approvals. Issuing purchase orders and obtaining supplier acceptance. Coordinating delivery of goods, works, and services. Facilitating payment processing. Managing purchase order variations with appropriate approvals. Coordinating with Legal and other stakeholders to resolve supplier claims.
- Work with end-user departments to establish Framework Agreements for recurring and repetitive requirements.
- Ensure all sourcing and procurement documents comply with Abu Dhabi Airports’ policies, procedures, guidelines, and standards.
- Maintain accurate records of purchases, pricing, and procurement documentation.
- Ensure proper maintenance of auditable procurement files and records to support compliance and governance requirements.
- Monitor and ensure compliance with agreed procurement performance metrics (SLAs, KPIs, etc.).
- Manage the procure-to-pay cycle in accordance with procurement policies, ensuring confirmation of receipt of goods and services.
- Coordinate with internal and external auditors and provide required procurement documentation.
- Conduct performance appraisals for subordinates and recommend appropriate actions.
- Identify training needs for subordinates and evaluate training effectiveness in coordination with the line manager.
- Perform any other duties as assigned by the line manager.
Requirements and Skills
Education & Qualifications
- Bachelor’s Degree in Business Administration, Engineering, Supply Chain Management, or a related field.
- Knowledge and experience in electronic tendering systems and ERP platforms.
- Proficiency in Microsoft Office 365 is preferred.
Experience
- Minimum 5 years of experience in procurement of goods, services, and/or works, preferably within a client organization.
Skills & Competencies
- High standards of ethics and integrity.
- Strong market knowledge and supplier awareness.
- Analytical thinking and problem-solving ability.
- Financial and commercial acumen.
- Strong negotiation skills.
- Supplier relationship management capability.
- Effective written and verbal communication skills.
