Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 14 hours ago

Finance and Administration Coordinator – Pacific Partnerships for Aviation (P4A)

Adam Smith International4 open roles

Where
Nadi, Western, Fiji
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowFinance and Administration Coordinator – Pacific Partnerships for Aviation (P4A)Adam Smith International · Nadi, Western, Fiji

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Adam Smith International's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market. Adam Smith International postings stay open a median of 5 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 14 hours ago

Adam Smith International median: 5 days open

The posting

Job Description

Position: Finance and Administration Coordinator

Program: Australia – Pacific Partnerships for Aviation (P4A) Location: Nadi, Fiji Duration: Up to 30 June 2027 with extension options up to two years Remuneration: FJ$35k to FJ$45k per annum plus local benefits

Reports To: P4A Operations Lead

About the Program

The Australia-Pacific Partnerships for Aviation (P4A) program is a 5-year regional aviation program jointly delivered by Adam Smith International (ASI) and the Department of Foreign Affairs and Trade, headquartered in Nadi, Fiji. P4A has three key outcomes:

  1. A stronger enabling environment for aviation
  2. Improved safety, quality and reliability
  3. Greater coordination, cooperation, and connectivity

P4A will also mainstream cross-cutting sectors to ensure outcomes strengthen child protection and safeguarding, climate change resilience and adaptation, support locally led leadership and improve Gender Equality, Disability and Social Inclusion (GEDSI) outcomes.

Position Summary

The Finance and Administration Coordinator will support the Operations Team by managing field-office finance processes and coordinating office administration, events and broader program support required to deliver P4A activities. The role will help ensure that the P4A office operates efficiently and that financial and administrative processes are completed accurately, promptly and in accordance with program requirements.

The Finance and Administration Coordinator will report to the Operations Lead and support the wider Operations Team..

Duties and Responsibilities

The responsibilities of the Finance and Administration Coordinator (the Coordinator) include three main areas of support:

Finance

  • Manage all payments through the FJD account, including payroll and operational expenses, and prepare monthly FNPF, PAYE and other applicable social security remittances for national and international staff.
  • Prepare monthly cash flow projections to support funds requests from the Head Office (HO)
  • Issue and collect project advances made to staff, and reconcile bank accounts and field advance accounts each month;
  • Record all financial transactions in ASI - OS financial management system and submit monthly Field Office Expense Reports;
  • Maintain complete, accurate and auditable records of all field-office financial transactions and supporting documentation.
  • With the approval of the Senior Program Accountant, execute approved payments to local vendors, subcontractors and consultants for goods and services received, in accordance with ASI and DFAT policies.
  • Liaise and maintain cordial working relationships with all local/overseas vendors;
  • Liaise with the bank on foreign currency rates, bank charges, fund transfers and payments;
  • Monitor field-office bank accounts, liaise with the bank on account matters and complete monthly bank reconciliations.
  • Maintain the field-office asset register and supplier list, ensuring both records remain accurate and current.
  • Oversee field office petty cash accounts for Fiji office;
  • Provide the required assistance to teams conducting internal and external reviews/audits;
  • Ensure all project accounting functions are performed within the procedures set in the Operations Manual and within DFAT guidelines;
  • Other financial management tasks consistent with this Scope of Work and as requested by the Senior Program Accountant.

Office and Event Coordination & Administration

  • Manage day-to-day office requests and ensure timely resolution of administrative needs.
  • Assist with general office maintenance, coordinating with building management and service providers.
  • Maintain office supplies and equipment, ensuring availability and functionality.
  • Assist in the setup and upkeep of office systems, including filing, scheduling, and development / refinement of program documentation such as templates, tools etc.
  • Manage the reception area, ensuring it is tidy, welcoming, and well-stocked with necessary materials.
  • Handle visitor sign-ins, direct guests appropriately, and manage meeting room bookings.
  • Coordinate office errands and runs, including deliveries, pickups, and other logistical tasks.
  • Assist in planning and executing office functions, meetings, and staff events.
  • Liaise with vendors for catering, venue setup, and other event-related services.
  • Work closely with the Operations Team and other team members to ensure seamless office operations.
  • Provide administrative support to staff, including printing, scanning, and document preparation including formatting, development of templates etc.
  • Support onboarding of new staff by preparing workstations and coordinating introductory briefings.
  • Maintain effective communication between the P4A Operations Team and broader program teams, particularly on procurement and financial management matters.
  • Ensure smooth execution of internal and external office functions, maintaining professionalism and efficiency.
  • If required, assist the Communications Team in relation to (i) taking of photographs or videos of program functions or meetings to support development of media products. On the job training related to these tasks will be provided.

Monitoring & Evaluation (MEL) Administrative Support

Working with the Monitoring and Evaluation Senior Specialist, to:

  • Support data collection, entry and updating of MEL trackers, databases and activity records.
  • Transcribe interviews, focus group discussions and stakeholder consultations and organise transcripts for analysis.
  • Under the guidance of the MEL Team, create and set up online survey forms.
  • Support accurate filing and organisation of MEL data, reports and supporting evidence, including attendance records, survey responses, reports and other means of verification in SharePoint.
  • Support the collection and tracking of relevant social media posts from P4A, partners and aviation agencies in a central tracking document.

Qualifications and Experience

  • A tertiary qualification in administration, business administration, finance or a related field.
  • Minimum of two years of relevant professional experience.
  • Prior experience in a similar role or organisational environment is an advantage.
  • Knowledge and experience of NGO and donor- funded programs is preferred;
  • Strong organisational skills and excellent interpersonal communication skills;
  • Proficiency in MS Office and financial management software.

How to Apply

Interested applicants should submit:

• A current CV • A cover letter addressing the selection criteria and demonstrating their suitability for the role

Applications should include a current CV and a brief cover letter outlining relevant experience against the responsibilities and selection criteria for the role. Applications must be submitted by 11:59pm AEDT on 25 October 2026.

Please note that applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.

Adam Smith International is an equal opportunity employer and encourages applications from people of all backgrounds, including women, people with disabilities and candidates from Pacific Island countries.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Adam Smith International's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Adam Smith International's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Adam Smith International's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.