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Open nowPosted yesterday

General Services Operations Specialist

ADIB150 open roles

Where
United Arab Emirates
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Your applicationOpen nowGeneral Services Operations SpecialistADIB · United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. ADIB postings stay open a median of 17 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted yesterday

ADIB median: 17 days open

The posting

Job Description

Role: General Services Operations Specialist

Location: Abu Dhabi, UAE

This position is for UAE Nationals only.

Role purpose:

  • Ensuring that the day-to-day operations run smoothly and efficiently. Coordinate various tasks and processes to optimize productivity and
  • maintain streamlined functions across departments in terms of all general services (Logistics, warehouse management, management of canteen, fleet
  • management requests and stationary items and other GS administrative jobs.
  • In addition to that, handling all GS MIS Reports issuance and updates.

Key accountabilities of the role:

  • Provide administrative support to the Head of General Service & Operation Managers including drafting and typing letters, memos, and other documents.
  • Monitor and respond to [email protected] emails and delegate service custodian in terms of Logistics, warehouse management, management of canteen, fleet management requests and stationary items.
  • Raise Al Madar/ Sap Ariba PRs to prepare, verify and process all purchases, invoices or expenses for payments as well as maintaining expenditure records of GS - Operation.
  • Reviews and verifies documents and forms for accuracy, completeness, and conformance to applicable rules.
  • Assist in preparing monthly GS MIS reports such as: RCSA, Vendor payment update tracker, petty cash handling, Budget analysis, Survey analysis, sustainability reports and any additional reports requested by the management.
  • Ability to develop and create unique presentations and present them to the relevant stakeholders once needed.
  • Ensure to upload and update the GS shared folders for all MIS reports.
  • Ensure timely delivery of desired products and services to the end users while encouraging competition between the suppliers within ethical boundaries.
  • When calling for quotations and tendering, ensure that quotes/ tender is called from selected supplier from Bank Approved Supplier List.
  • Undertake any additional assignments / projects entrusted by the line management and complete them as per requirement.
  • Monitors the services deployed for both soft and hard service are aligned with the department goals and objectives.
  • Analyze all opportunities and recommend ways to improve efficiency and reduce costs.
  • Prepare reports and control the effective compilation, collection of information and data to enhance service operation.
  • Investigates and resolves customer inquiries and complaints.
  • Ensure policies, procedures and agreements are followed.
  • Ensure that customer surveys are conducted and always observed to confirms the fulfillment of all business requirements are completed with satisfaction

Results required:

  • Deal with all sections and branches with high cooperation.
  • To take up more responsibilities and discharge them effectively and efficiently.
  • Establish and maintain cooperative working relationships.
  • Prepare accurate and comprehensive reports and meeting deadlines.
  • To ensure all the task handled or received been completed successfully as per the TAT.
  • Perform secretarial functions, including drafting and typing letters, memos and other documents

Specialist skills / technical knowledge required for this role:

  • Communication skills, organizational ability, time management and planning skills
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