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Open nowPosted yesterday

Office Administrator

ADIB146 open roles

Where
United Arab Emirates
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Your applicationOpen nowOffice AdministratorADIB · United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on ADIB's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

14.0% of postings close within 7 days. Measured by our own scanner across the market. ADIB postings stay open a median of 18 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.7%3 days
  3. 14.0%7 days
  4. 22.5%14 days
  5. 38.3%30 days
  6. 59.0%60 days
This job: posted yesterday

ADIB median: 18 days open

The posting

Job Description

Role : Office Administrator Location : Dubai

Role Purpose:

Supporting the Business Banking Head.

Key Accountabilities of the role

• Manage external contacts for the Business Banking Head, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.

• Design filing systems, ensure filing systems are maintained and up to date and Ensure protection and security of files and records.

• Ensure effective transfer files and records.

• Transfer and dispose records according to retention schedules and policies.

• Report to Business Banking Head on regular basis the daily correspondence with service providers as well as the business partners.

• Manage service staff, temp staff & client receptionists.

• Handling internal memos for the department & also the external communications with external service providers/parties.

• Responsible for consolidating all performance appraisals of team members & coordinate with HR for the same.

• Manage all the office expenses related to stationary, printings, premises, and other amenities.

• Coordinate with Facility Management department related to any premises issues.

• Handle the interview appointments & recruitment agencies for the Business Banking Head.

• Coordinate with IT for on boarding of the new staff members & any additional requirement related to technology.

• Oversee the team events/gathering for Business Banking.

• Compliance with ADIB internal guidelines/policies & adhere to ADIB standards & values.

• Act as part of contact for general administrative matters and support issues as and when required.

• Handle confidential information in a professional and discreet manner.

• Handle Leave and Training plans.

• Manage Business Continuity requirements related to planning, implementing and testing for the unit/dept.

Specialist Skills / Technical Knowledge Required for this role:

Minimum 6 years of experience in Professional services environment.

• Strong background of administrative issues/dealing with vendors.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Understanding of internal bank processes and facility management.

• Strong organizational and strategic planning skills.

• Time Management & Task Prioritization.

• Ability to work in teams with teamwork spirit.

• Ability to maintain a high degree of confidentiality.

• File and Document Management.

• Ability for problem solving & managing expectation.

• Good communication, interpersonal skills & fluent in English and/or Arabic.

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