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Open nowPosted 161 days ago

Assistant to the CEO (f/m/d)

aesir12 open roles

Where
München
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Your applicationOpen nowAssistant to the CEO (f/m/d)aesir · München

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.8%1 day
  2. 3.6%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.0%30 days
This job: posted 161 days ago

The posting

About the company:

Aesir Interactive is an independent game development studio building ambitious titles for global audiences. We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.

Your role:

You will work closely with the CEO on scheduling, coordination, communication, preparation, and follow-up. You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.

Main responsibilities

  • Manage the CEO’s calendar, appointments, and priorities, including scheduling internal and external meetings.
  • Prepare agendas, take meeting notes, and track follow-ups.
  • Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
  • Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
  • Coordinate business travel, accommodation, itineraries, and related documents.
  • Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
  • Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
  • Handle confidential topics with professionalism, discretion, and good judgment.

Your Profile

  • 5-7 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.
  • Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.
  • Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.
  • Confidence in taking ownership without needing constant guidance.
  • Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.
  • Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.
  • Very good English skills.

You are:

  • Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.
  • Comfortable working with digital calendars, shared documents, and task lists.
  • Able to prepare clear documents, presentations, notes, and overviews.
  • Experience with tools such as Teams, Confluence, or Jira is a plus.

Bonus Points

  • Experience in the games industry
  • Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.
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