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Open nowPosted 6 days ago

Client Operations Coordinator

AI Digital36 open roles

Where
Remote job, Remote
Work mode
Remote
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Your applicationOpen nowClient Operations CoordinatorAI Digital · Remote job, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on AI Digital's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. AI Digital postings stay open a median of 53 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 6 days ago

AI Digital median: 53 days open

The posting

Process & Systems Management

  • Maintain and update client records, sales orders, and operational data in NetSuite, ensuring accuracy and consistency.
  • Perform regular data quality checks and handle administrative updates that cannot be automated.
  • Organize and maintain client agreements, signed paperwork, and supporting documentation in Google Drive, following standardized documentation practices.
  • Coordinate the collection, processing, and submission of client-related documentation, including Insertion Orders, Purchase Orders, and notarization requests.
  • Identify and suggest improvements to administrative workflows and documentation processes.

Client & Financial Operations Support

  • Coordinate billing-related inquiries between clients, Client Services, and Finance, including invoice disputes, prepayments, and outstanding payments.
  • Track open requests, follow up with relevant stakeholders, and ensure timely communication and resolution.
  • Maintain accurate records of billing statuses and provide operational updates to Client Services leadership.
  • Support departmental expense and budget tracking, including software subscriptions, bonuses, and other operational expenditures.
  • Maintain client tier information in NetSuite and coordinate related notifications across teams.
  • Previous experience in operations, administrative coordination, project coordination, or business support roles.
  • Proven ability to manage multiple operational workflows and high volumes of requests while maintaining accuracy and meeting deadlines.
  • Excellent attention to detail, organizational skills, and ability to work independently.
  • Fluent English, with strong written and verbal communication skills.
  • Experience working with business systems, operational databases, or tools used to manage client records and documentation.
  • Proficiency in Google Workspace and experience with task management platforms such as Asana, Jira, Monday.com, or similar tools.
  • Strong communication and cross-functional coordination skills.
  • Comfortable working with invoices, financial documentation, and operational reporting.
  • Previous experience with CRM/ERP systems, particularly NetSuite, is a plus.
  • Experience in digital advertising, marketing agencies, or other client-service environments is a plus.
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  1. A CV for this posting

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  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on AI Digital's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    AI Digital's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

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  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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