The posting
Your Mission
The Workday Workforce Management Specialist is responsible for the functional ownership, configuration and continuous improvement of Workday Time Tracking, Absence Management and Scheduling globally.
The role ensures that these modules accurately reflect AIRE’s operational reality across countries and locations, providing managers with reliable tools to plan their teams, manage working time and absences, monitor schedule adherence and support labour optimisation.
Working closely with service centres and local HR teams, this role translates business requirements and local regulations into scalable Workday solutions, while maintaining global standards, data integrity and a consistent employee and manager experience.
What You Will Do
Workday Time, Absence & Scheduling Ownership
- Own the global functional design, configuration and evolution of Workday Time Tracking, Absence Management and Scheduling.
- Define global standards for time tracking, attendance, work schedules, shifts, overtime, time-off plans, accruals and absence management.
- Ensure scalable Workday solutions that address the operational needs of our spas and offices across different countries.
- Align Time Tracking, Absence Management and Scheduling with Core HCM, Payroll and other Workday modules.
- Translate business and operational requirements into effective system configurations, acting as the functional expert for complex decisions.
Workday Configuration, Implementation & Continuous Improvement
- Lead Workday configuration, testing and deployment of enhancements across Time Tracking, Absence Management and Scheduling.
- Drive the implementation and rollout of these modules across new countries, locations and employee populations.
- Design and optimize time calculations, validation rules, accruals, eligibility criteria and related business processes.
- Coordinate User Acceptance Testing (UAT) with local HR teams and service centres, ensuring system reliability and functional accuracy.
- Identify opportunities to automate processes, eliminate manual work and leverage new Workday functionalities to improve operational efficiency.
Operational Support, Controls & Payroll Accuracy
- Act as the escalation point for complex Workday Time and Absence issues, including time entries, schedules, balances and absence requests.
- Monitor system exceptions and resolve discrepancies affecting employee records, working time and payroll accuracy.
- Partner with HR Service Centres, Payroll Specialists and local HR teams to ensure data quality and reliable payroll processes.
- Establish validation controls and proactively identify configuration issues, operational risks and compliance gaps.
- Collaborate with the Senior HRIS & Automation Specialist on integrations, payroll interfaces and broader Workday dependencies.
Reporting, Training & Global Governance
- Develop and maintain Workday reports and dashboards, providing actionable insights into attendance, absences, scheduling and workforce KPIs.
- Establish global functional governance standards while accommodating local requirements and regulatory differences.
- Support managers, HR teams and service centres through training, knowledge sharing and practical guidance on Workday functionalities.
- Monitor system adoption and data quality, identifying opportunities for further training and process improvements.
- Ensure configurations and processes comply with local working time legislation and internal policies, supporting internal and external audits when required.
What We Are Looking For
Experience & Background
- At least 4 years of hands-on Workday experience, with strong expertise in Time Tracking, Absence Management and Scheduling.
- Proven experience in end-to-end Workday implementations and rollouts, including requirements gathering, solution design, configuration, testing, UAT and deployment.
- Experience supporting complex, shift-based and multi-country employee populations, with a solid understanding of Workday Time Tracking and Absence integration with Payroll.
- Strong experience in Workday reporting, calculated fields, data validation and data quality management.
- Workday certification in Time Tracking, Absence Management or related modules is a plus.
- Exposure to AI capabilities, automation tools, Labor Optimization or workforce planning solutions is a plus.
Languages
- Fluent in English and Spanish.
Skills & Behaviours
- Startegic Vision and Analytical Capacity: You understand how everything connects and build solutions that scale.
- Influence: You take responsibility and move things forward without waiting, bringing everyone on board.
- Flexibility & self-management: You navigate changing priorities in a fast-growing environment with autonomy and strong judgement.
Why you should apply
- Enjoy a competitive compensation package with a permanent contract and a performance-based bonus scheme
- Flex schedule and Hybrid work (3 days at the office 2 days of home office)
- Gift AIRE experience on your birthday!🧖
- 30% discount on all our services.
- Employee discount for private health insurance.
- Team Spirit is our big asset!💪 We are proud to have a welcoming and inclusive working environment where everyone's opinions and backgrounds are heard and respected.
- Be part of a team that believes extraordinary begins with how we make people feel.
Our Barcelona Headquarters
Our headquarters are located in the heart of Barcelona and act as the central hub from which we support all AIRE locations across Europe and North America. From here, global teams work closely with local centres to ensure consistency, excellence, and alignment across the brand.
Barcelona HQ reflects AIRE’s culture: a collaborative, people-centred and high-performance environment guided by Excellence, Ambition, Talante, Diversity and Innovation, where ownership, trust and continuous improvement are part of everyday work.
