The posting
Summary: The AP Manager is responsible for ensuring payments of vendor invoices and expense vouchers and maintain accurate records and control reports. They review applicable accounting reports and accounts payable registers to ensure accuracy. Duties and Responsibilities:
Oversees routine department activities and manages accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness. Responsible for periodic disbursement cycles including check, wire, ACH, and foreign currency disbursements. Manage and correct errors or exceptions that impact the payment cycle. Work closely with Purchasing and Financial Management to ensure payments are approved and made. Manage external vender calls and inquiries related to accounts payable. Compiling, analyzing, and reporting financial information to management and government agencies. Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs. Ensuring all invoices have proper project numbers and authorization before payment is made.
Create and post payable voucher in accounting system for both materials and outsourced services. Protect organization’s value by keeping information confidential. Set up vendors in accounting system and ensure vendor information is accurate and information changes are recorded.
Ensure the accuracy of financial statements; post information at the end of every month; and also handle monthly closing of financial records. Work with data from multiple data sources and have comfort with pulling and analyzing multiple reports – responsible for all KPIs related to daily operations Develops, implements, and communicates process improvements and maintains documentation of all departmental procedures. Work cross functionally with multiple departments to establish strong, collaborative relationships.
Perform other duties as assigned.
Education and Work Experience:
Bachelor’s Degree in business administration, accounting, finance, or related field. Four or more years of accounting experience or related field. One or more years of leadership experience. Manufacturing environment experience preferred. Experience with IFS Applications preferred.
Work Authorization/Security Clearance Requirements:
N/A
Knowledge, Skills and Abilities: List of needed knowledge, skills, and abilities to successfully accomplish the duties and responsibilities of the job.
Can interpret financial data contained in reports and ledgers. Performs day-to-day administrative tasks such as maintaining information files and processing paperwork. Work in a high energy, high volume, rapidly changing environment. Takes personal responsibility for the quality and timeliness of work, and achieves results. Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved. Clear and effective communication skills in both written and spoken forms. Knowledge of computer applications including email, databases, word-processing program and spreadsheets (such as Microsoft Office). Provides excellent service to internal and external customers. Ensures that decisions are made based on policies, rules and organizational directives to solve emerging problems. Maintains confidentiality while processing and handling confidential information with discretion. Can handle frequent interruptions and can multi-task. Works effectively with different levels of management, team members and customers.
Work Conditions: Environment Type:
Indoors. Production and office environment. Temperature controlled.
Exposure Types:
Dirt, dust, grease and/or oil Noisy environment
Work Hours:
Standard work schedule, overtime may be necessary for meeting deadlines.
Travel Requirements:
This position involve travel up to 10% of the time.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job..
Light work that includes moving objects up to 20 pounds. Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling. Prolonged periods sitting at a desk and working on a computer.
AIT Safety - AIT enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements. All employees that work in or enter the production environment are required to wear personal protective equipment. AIT Quality - It is our policy to provide quality products and services that meet customer expectations and delivery requirements. Accordingly, each employee must conform to the AIT Quality Policy and carry out job activities in compliance with applicable AIT Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities. AIT Procedure Compliance - Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to his/her job. Security Clearance Statement - This position may require a government security clearance; you must be a US Citizen for consideration. ITAR Requirements - To conform to U.S. Government commercial space technology export regulations, including the International Traffic in Arms Regulations (ITAR), 8 U.S.C. § 1324b(a)(3), applicants for employment at AIT must be a U.S. citizen or national, lawfully admitted for permanent residence into the U.S. (i.e. current green card holder), or lawfully admitted as a refugee or granted asylum under 8 U.S.C. § 1157-1158. Equal Employment Opportunity - AIT is proud to be an Equal Opportunity Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. AIT hires and promotes people based on their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that nurtures trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Affirmative Action and Disability Accommodation - Applicants wishing to view a copy of AIT’ s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [email protected]. Date:
