The posting
Your mission
At Alan&Eve, we are building a modern B2B company across Cloud, AI, Security, and Services.
As Team Assistant, your mission is to help create the structure, reliability, and day-to-day support that keeps the team moving. You will support across administrative tasks, internal coordination, team organization, onboarding processes, event logistics, bookkeeping preparation, and general operational support.
It is a role for someone who enjoys staying organized, supporting others, and making sure things run smoothly in a fast-moving environment.
What that means in practice:
- Support day-to-day administrative and coordination tasks
- Keep calendars, meetings, follow-ups, and internal workflows organized
- Help with employee onboarding and offboarding
- Support internal documentation, templates, and operational routines
- Assist with organizing team events and partner events
- Coordinate with vendors, suppliers, tools, and external service providers where needed
- Support travel planning and booking
- Support bookkeeping preparation, including collecting, organizing, and preparing invoices, receipts, and related documents
- Help with invoice approval follow-ups and general billing coordination
- Help the team with daily support tasks and make sure things do not fall through the cracks
- Support leadership and the wider team with preparation, follow-ups, and general coordination
- Bring structure, clarity, and reliability into the daily business
This role is a great fit for someone who enjoys helping others work better and likes being the person who keeps things together behind the scenes.
Your profile
We are looking for someone with reliability, structure, ownership, and a strong support mindset.
You might be a great fit if you:
- are highly organized and detail-oriented
- enjoy administrative and coordination tasks
- are proactive and think ahead
- communicate clearly and professionally
- like supporting a team and making things easier for others
- are comfortable juggling different tasks at once
- are dependable, trustworthy, and discreet
- can work independently and stay on top of things
- enjoy bringing order and calm into a fast-moving environment
- communicate very well in English
German is a strong plus for this role.
A big plus is some experience in:
- team assistance, office support, coordination, or administrative roles
- onboarding or people-related support tasks
- event organization
- bookkeeping preparation, invoice handling, or travel coordination
- supplier or vendor coordination
- startup, agency, or fast-paced business environments
- tools like Google Workspace, Notion, Slack, Personio, or similar systems
Most importantly, mindset matters a lot. You do not need to come from a perfect traditional background, but you should be someone who takes ownership, follows through, and enjoys helping a team run well.
Why us?
At Alan&Eve, you would join a small and ambitious team where your work has real impact on the daily business.
What you will get:
- Real ownership from day one
- A broad and meaningful role with visibility across the company
- Fast learning curves
- High trust and low politics
- A modern and ambitious environment
- The chance to support a growing company at an exciting stage
- A team that values reliability, initiative, and good energy
We believe strong companies are not only built through sales, marketing, and delivery, but also through the people who keep everything running in the background.
And that is exactly why this role matters.
