The posting
Job Description
Why choose us?
Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!
At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.
Position Summary
The Backup Administrative Coordinator supports the day-to-day administrative operations of the store and serves as a trained backup for the Administrative Coordinator role. This position helps ensure accurate payroll processing, personnel record maintenance, hiring support, compliance documentation, scheduling assistance, and communication between store leadership and associates. The Backup Administrative Coordinator must maintain confidentiality, provide excellent customer service, and assist with administrative tasks that support efficient store operations.
Key Responsibilities Administrative Support
- Assist with daily administrative functions and office operations.
- Maintain organized and accurate personnel files and store records.
- Process and file confidential employee documentation.
- Support store leadership with reports, correspondence, and administrative projects.
- Answer and direct phone calls professionally.
Human Resources Support
- Assist with onboarding and hiring processes for new associates.
- Prepare employment documentation and ensure completion of required forms.
- Track training, certifications, and onboarding progress.
- Help maintain compliance with company policies and employment regulations.
- Support associate inquiries regarding payroll, benefits, and company programs.
Payroll and Scheduling
- Assist with payroll review and timekeeping accuracy.
- Monitor attendance, punches, and exception reporting.
- Support scheduling processes and labor-related administrative tasks.
- Ensure payroll documentation is submitted accurately and on time.
Record Management
- Maintain confidential employee records in accordance with company standards.
- Ensure personnel files, corrective action documentation, and training records are complete and up to date.
- Assist with audits and documentation requests.
Store Support
- Serve as backup coverage for the Administrative Coordinator during vacations, absences, or peak business periods.
- Provide administrative support for store meetings, training sessions, and special events.
- Collaborate with department managers and store leadership to ensure operational needs are met.
Qualifications
- High school diploma or equivalent required.
- Previous administrative, office, payroll, or retail experience preferred.
- Strong organizational and time management skills.
- Ability to handle confidential information discreetly.
- Proficient in Microsoft Office applications and company systems.
- Strong communication and customer service skills.
- Ability to multitask in a fast-paced environment.
Knowledge, Skills, and Abilities
- Attention to detail and accuracy.
- Strong problem-solving and organizational abilities.
- Ability to work independently and prioritize workload.
- Professional verbal and written communication skills.
- Ability to maintain confidentiality and professionalism at all times.
- Knowledge of payroll, scheduling, and personnel processes preferred.
Physical Requirements
- Ability to sit, stand, and walk for extended periods.
- Frequent use of computers, phones, and office equipment.
- Ability to lift and carry up to 25 pounds occasionally.
- Ability to work a flexible schedule based on business needs.
Success Measures
- Accurate and timely completion of administrative tasks.
- Payroll and personnel records maintained with minimal errors.
- Positive support of hiring, onboarding, and associate relations processes.
- Effective backup coverage for Administrative Coordinator responsibilities.
- Consistent adherence to company policies, procedures, and confidentiality standards.
We also provide a variety of benefits including:
- Competitive wages paid weekly
· Access to up to 50% of your earned wages before payday, via our partnership with Stream
- Associate discounts
- Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
- Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
- Leaders invested in your training, career growth and development
- An inclusive work environment with talented colleagues who reflect the communities we serve
Our Values – Click below to view video: ACI Values
About Us
Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!
Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.
Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.
Bring your flavor
Building the future of food and well-being starts with you. Join our team and bring your best self to the table.
Disclaimer
The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.
Albertsons is an Equal Opportunity Employer
This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4).
