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Open nowPosted 5 hours ago

Office/Workplace Manager M/F

Alice & Bob28 open roles

Where
Aubervilliers
Work mode
On site
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Your applicationOpen nowOffice/Workplace Manager M/FAlice & Bob · Aubervilliers

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Alice & Bob's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

10.1% of postings close within 7 days. Measured by our own scanner across the market. Alice & Bob postings stay open a median of 5 days.

Share of postings closed within
  1. 2.0%1 day
  2. 4.0%3 days
  3. 10.1%7 days
  4. 15.8%14 days
  5. 34.0%30 days
This job: posted 5 hours ago

Alice & Bob median: 5 days open

The posting

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.

The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit 🐈‍⬛. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!

OBJECTIF DU POSTE:

L’Office Manager gère nos bureaux afin d’offrir un environnement de travail fiable, sûr et de haute qualité, en cohérence avec la culture et les objectifs RSE d’Alice & Bob.

Rattaché(e) à la VP People & Culture, il/elle supervise les opérations et les services du bureau pour accompagner les employés sur site.

Dans ce rôle, vous interagirez au quotidien avec de nombreux interlocuteurs internes (People & Culture, IT, Marketing & Communication, Construction & Facilities, Achats, Sécurité & Sûreté, Finance, managers et employés) ainsi qu’avec des partenaires externes (propriétaire, prestataires de maintenance et de nettoyage, fournisseurs de bureau et de restauration, prestataires de voyage et autres services liés aux bureaux).

Responsabilités:

  • veiller à ce que les bureaux restent propres, rangés, fonctionnels, organisés et accueillants au quotidien,
  • s’assurer que les salles de réunion, espaces partagés et équipements de bureau soient opérationnels,
  • gérer l’accueil, les visiteurs et l’hospitalité sur site, en coordination avec l’équipe Sécurité,
  • coordonner les prestataires et les opérations quotidiennes liées aux bureaux,
  • traiter les demandes liées au workplace et résoudre rapidement les problématiques pratiques du bureau,
  • gérer les fournitures de bureau, la restauration / les commandes alimentaires, les goodies corporate et la logistique quotidienne du workplace,
  • coordonner les livraisons de mobilier, les installations et les déménagements de bureaux,
  • être le cœur battant d’Alice & Bob, connaître ses collègues et prendre soin d’eux,
  • contribuer à l’onboarding des nouveaux arrivants : bureaux et culture d’entreprise,
  • maintenir un environnement de travail aligné avec la culture d’Alice & Bob, son identité scientifique et ses standards de qualité,
  • assurer l’organisation, l’exécution et l’évolution de nos rituels internes, de nos événements et de leur logistique,
  • mettre en place les évolutions liées à la politique de télétravail et aux conditions de travail à distance (ex. : outil de flex office),
  • proposer des pistes d’amélioration de nos politiques de QVCT et participer à la mise en œuvre de solutions,
  • assurer le suivi des déplacements professionnels des collaborateurs et faire évoluer notre politique voyage au fur et à mesure de la croissance de l’entreprise

Profil recherché:

  • Formation Bac +3 (ou équivalent) dans un domaine pertinent ou expérience équivalente
  • Expérience confirmée en gestion de bureau et des environnements de travail
  • Maîtrise de la gestion des fournisseurs et du suivi d’un budget opérationnel
  • Capacité à améliorer et structurer des processus et procédures
  • Fort sens de l’hospitalité et de la qualité de service
  • Excellentes compétences en organisation, priorisation et suivi des actions
  • Très bonnes compétences interpersonnelles et de communication
  • Sensibilité aux enjeux RSE et à l’impact environnemental et social
  • Maîtrise des outils : Slack, Microsoft 365, Notion, Precoro (ou équivalent)
  • Fiabilité, sens du service, des responsabilités, de la discrétion et de la confidentialité
  • Goût pour la résolution de problèmes concrets et l’amélioration de l’expérience collaborateurs
  • Maîtrise du français et de l’anglais (écrit et oral)
  • Expérience de 3 à 5 ans en office management, gestion des environnements de travail ou hôtellerie

Process de recrutement:

  • Entretien RH (30 minutes) avec Sylamite, Talent Acquisition Specialist
  • Entretien manager (30 minutes) avec Caroline, VP People & Culture
  • Test technique (1 heure) avec des membres de l’équipe
  • Entretien leadership (1 heure) avec Chloé COO, suivi d’un entretien fit & culture avec deux membres d’Alice & Bob

Benefits:

- Our success is your success: own it with our BSPCE plan

- Direct IP Compensation: Earn substantial bonuses for driving the core patents that define our quantum architecture.

- Flexible remote policy, up to 40 % a month

- A Parental plan including additional benefits such as crèche support or additional days-off to take care of under 12 years old children

- Subsidized membership with Urban Sports Club

- Mental health support with moka.care

- 25-day vacation policy (as per French law) + RTT

- Half of transportation cost coverage (as per French law), or yearly allowance for the die-hard bicycle users

- Competitive health coverage, with Alan.

- Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen

- French language courses covered by the company for those interested

Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.

You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!

We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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