The posting
Job Description
Position Title: School Food Service Administrative Assistant / CTE & IT Billing
Position Location: Central Office (Primarily)
Position Term: 12 Months
Position Classification: Classified - Non Exempt
Work Hours: Full-Time (with Benefits) - 40 Hours/Week
Required Education: Minimum of High School Diploma (Associate’s Degree Preferred)
- Minimum High School Diploma or Equivalent Required
- Associate’s Degree Preferred
- Minimum of 2 Years of Experience in Clerical/Bookkeeping
Reports To: School Food Service Director / CTE Director
Summary of Position
This position is split between multiple departments here at the Central Office. Applicants who wish to apply for this position must understand that the position requires a high level of computer literacy, attention to detail, and the ability to manage resources. Applicants must be willing and able to be flexible with the day-to-day demands of helping to oversee the efficient running of 4 school cafeterias while at the same time managing the billing, payroll, ordering, purchasing, claim reimbursement, etc. for multiple departments. Qualified applicants must be able to problem-solve quickly and think outside of the box to meet the needs of students and staff. Qualified applicants must also be highly motivated and detail oriented. More than anything, we are looking for a team player!
Essential Functions
- Processes monthly federal breakfast/lunch reimbursement claims through NCDPI
- Processes weekly commodity orders from school cafeterias and manages orders from warehouse
- Manages monthly bank statements, reconciliations, and daily deposits from school cafeterias
- Processes LINQ online payments for student meals
- Pulls in direct certification for extended benefits
- Enters monthly meal counts into the LINQ financial software system to get a final meal count for monthly claims
- Completes a PAR report every 6 months on employees to verify their work history
- Processes quarterly taxes
- Process payroll for cafeteria employees
- Prints HAACP books yearly for cafeteria managers
- Assists with the purchase, organization, delivery, and distribution of fruit via the yearly “Fresh Fruit & Vegetable Program (FFVP)” Grant
- Updates employees with yearly education updates and requirements
- Assists the Director of School Food and Nutrition with ensuring that all cafeteria employees are properly trained
- Processes School Food Service requisitions, purchase orders, and invoices
- Processes CTE requisitions, purchase orders, and invoices
- Processes IT requisitions
- Backup assistance for the front desk
- Must be willing to assist in the cafeteria if necessary
- Must be able to lift a minimum 20 pounds
- Must hold a valid NC Driver’s License
Disclaimer
The items listed above represent a general framework of this position; however, there may be times when an employee is asked to perform duties that are not directly listed in this job description. All employees work for the Superintendent and Board of Education for Alleghany County Schools and as such are subject to fulfilling any additional duties and responsibilities as assigned to them.
Attestation
I certify that I, ___________________________________ , have read and understand the job description as written and agree to fulfill all of the requirements necessary for successful employment in this position.
Applicant Signature: _________________________________________ Date: ____________
Witness Signature: __________________________________________ Date: ____________
