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Open nowPosted 3 days ago

Office Management/Staff Officer Support - Skill Level 4 - #935

Allen Integrated Solutions92 open roles

Where
Denver, Colorado, United States
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Your applicationOpen nowOffice Management/Staff Officer Support - Skill Level 4 - #935Allen Integrated Solutions · Denver, Colorado, United States

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market. Allen Integrated Solutions postings stay open a median of 49 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted 3 days ago

Allen Integrated Solutions median: 49 days open

The posting

Office Management/Staff Officer Support - Skill Level 4 - #935

Clearance Required: TS/SCI

Location: Denver, CO - 100% onsite

Duties include:

  • Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
  • Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
  • Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
  • Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
  • Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
  • Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
  • Perform tracking and management of internal and external taskers.
  • Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
  • Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
  • Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Skills and Experience:

  • Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
  • Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
  • Demonstrated experience collaborating with multiple organizations to address office level requirements.
  • Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
  • Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
  • Demonstrated experience briefing Senior leadership on priority issues.
  • Demonstrated experience managing physical space.
  • Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
  • Demonstrated experience in Agency level takers systems.
  • Bachelor's degree and 10 years of relevant experience or 12 years in lieu of degree. Note: Academic degrees may be substituted for years of experience, and years of experience may be substituted for academic degrees. Use the conversion below. 2 years of school = 1 year of experience 2 years of experience = 1 year of school
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