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Open nowPosted 71 days ago

Used Equipment Sales Coordinator

altg102 open roles

Where
Woodbridge, Vaughan, ON, Canada
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Your applicationOpen nowUsed Equipment Sales Coordinatoraltg · Woodbridge, Vaughan, ON, Canada

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  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 71 days ago

The posting

Total Compensation: $56,000 to $60,000 per year. This range is regarding base salary and does not include benefits. Overall compensation will be determined based on factors such as geographical location, skillset, education, and experience.   Alta Material Handling is seeking a detail‑oriented and organized Sales Coordinator to support our sales operations at our Woodbridge, ON branch. This role is responsible for processing equipment orders, maintaining accurate inventory and documentation, and ensuring smooth communication between Sales, Vendors, Service, Shipping, and Customers. This job posting is for an existing vacancy.   Key Responsibilities

Coordinate and place equipment orders with OEMs to fulfill customer requirements. Serve as the primary liaison between Sales Representatives and Vendors regarding order submissions, specifications, lead times, and delivery schedules. Enter received used equipment into the SILK operating system and maintain accurate inventory records. Receive and verify purchase orders for equipment ordered through SILK, process all supplier invoices, and forward them to Accounts Payable. Accurately enter all required data into the operating system, including equipment descriptions, model details, year, options, and warranty information. Provide ongoing communication to Sales Representatives and customers—verbally and via email—regarding order status and updates. Create work orders for PDI and equipment modifications. Prioritize and coordinate work orders with the Service Department to support equipment preparation and maintain delivery timelines. Arrange and coordinate deliveries by working closely with Shipping, Sales Representatives, and customers to confirm delivery dates. Prepare and issue shipping documents containing all necessary details for the Shipping Department. Coordinate international equipment shipments by preparing accurate customs documents, managing border clearance requirements, and ensuring all paperwork meets regulatory and carrier standards. Generate customer sales invoices in accordance with signed sales agreements. Maintain organized and up-to-date filing systems once equipment has shipped. Ensure accuracy, organization, and timely completion of all administrative tasks.

  Qualifications

Experience in a material handling or equipment dealership environment is considered an asset. We do not require Canadian work experience for this role. Strong customer service skills (written and verbal) with the ability to handle inquiries, resolve issues, and maintain professional communication. Proficiency in Microsoft Outlook, Word, Excel, and Teams. Highly organized with strong problem‑solving skills. Able to prioritize, multitask, and work independently in a fast‑paced environment. Self‑motivated with strong attention to detail and accountability.

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