The posting
Amazon's Retail organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support Retail leaders in Madrid. This position will require superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust are important. The Executive Assistant will act as a seamless extension of Retail’s directors and will work closely with other Executive Assistants throughout the organization. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel, processing expenses, contributing to key team processes, and helping manage organizational priorities. A successful candidate will help build a positive team environment and establish working relationships inside and outside of the group.
This position could be based in Milan, Madrid, Paris or Munich.
For Italy based positions: The applicable collective agreement for this role is CBA for employees of Telecommunication Sector . The position is classified at CBA level 7 or above, depending on the candidate’s skills, competences and experience. (Please note this is not referring to Amazon's levelling
Key job responsibilities • Scheduling across time zones and management of calendars • Organizing domestic and international travel • Managing expense report coordination and submission • Communicating effectively with teams across Europe • Organizing, executing and assisting with team activities, including all-team meetings and social events • Tracking and driving completion of key team-wide actions and deliverables, and following up on them • Working closely with the Leadership Team to provide support to the organization • Identifying process improvements to improve team efficiency and scalability
- Bachelor's degree - Speak, write, and read fluently in English at C1 level or above - • 5+ years assisting at the executive level in a fast-paced environment - • Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, SharePoint, OneNote - • Ability to handle administrative details independently, while keeping team members informed - • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company - • Very strong written, verbal, and interpersonal communication skills - • Experience with event management - • Exceptional planning, time management and organizational skills - • Experience with international travel coordination & expense reconciliation - • Ability to understand business context, and contribute to shape and define priorities
- Knowledge of general AI tools - • Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience communicating with a wide range of stakeholders, including colleagues and leadership - • Grace in complex situations, and ability to switch gears at brief notice - • Work effectively with international businesses, distributed teams, and in multiple time zones - • Positive, proactive and able to have fun at work and help others do the same
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The minimum gross base salary for this position is listed below. The base salary listed corresponds to working on a full-time basis. For part-time hours, the salary will be pro-rated.
Amazon reserves the right to offer a higher salary and/or level, depending on the candidate's skills, competencies, and experience. Amazon's package may include a sign on payment. In addition, the candidate may be eligible to participate in a restricted stock unit scheme operated independently by Amazon.com Inc. in USA. Your recruiting team will share final salary and any restricted stock unit scheme if applicable, depending on skills and requirements.
In addition to statutory benefits, and those applicable to the relevant CBA, company supplementary benefits may apply subject to further terms.
See below the minimum gross base salary for this position:
Milan, ITA - 38,000.00 EUR Annually
