The posting
Amazon Security is seeking an experienced and proactive Executive Assistant to support a senior leadership in a fast-paced, high-impact environment.
This role is responsible for enabling organizational effectiveness through exceptional administrative and operational support.
The ideal candidate will thrive in ambiguity, anticipates needs before they arise, and operates with the highest degree of discretion and professionalism.
You will serve as a trusted partner, managing complex schedules, coordinating across multiple teams and time zones, and ensuring seamless day-to-day operations.
This role requires five (5) days a week in office.
Key job responsibilities **Calendar & Scheduling Management** Proactively manage complex, multi-timezone calendars — resolve conflicts, coordinate meetings with prepared agendas and materials, and protect focused work time to optimize leader productivity.
**Travel Planning & Logistics** Arrange domestic and international travel end-to-end, including itineraries, adjustments, and prompt expense processing.
**Meeting Preparation & Follow-up** Prepare briefing documents and talking points; attend meetings to capture action items and drive follow-through and accountability across stakeholders.
**Expense & Purchase Order Management** Manage expense reports, purchase orders, budget tracking, corporate card reconciliation, and vendor payments in compliance with Amazon financial policies.
**Event Coordination** Plan and execute offsites, all-hands, morale events, and cross-functional events — owning venue, logistics, and attendee communications.
**Cross-Team Communication & Coordination** Serve as the connective tissue between the leader, directs, and partner teams — drafting communications, managing information flow, onboarding new hires, and maintaining org charts and distribution lists.
**Program Management & Operational Support** Drive operational cadences (WBRs, MBRs, planning cycles); track goals and flag risks; own mechanisms (trackers, dashboards, wikis); coordinate cross-functional programs end-to-end; identify process improvements; partner with finance, HR, and recruiting on organizational workflows.
- Experience with Microsoft Office products and applications - 8+ years of senior level leadership support experience - Experience as an Executive Assistant
- Experience working in a matrixed organization - Experience building and leading teams in a matrix/managed culture - 10+ years of senior level leadership support experience - Experience with end-to-end project management, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, WA, Seattle - 98,700.00 - 160,000.00 USD annually
