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Open nowPosted yesterday

Administrative Assistant III (Anticipated Vacancy)

Amherst-Pelham Regional School District

Pay
$24 – $34 an hour
Where
Multiple Locations
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Your applicationOpen nowAdministrative Assistant III (Anticipated Vacancy)Amherst-Pelham Regional School District · Multiple Locations

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  6. 59.0%60 days
This job: posted yesterday

The posting

Interested candidates must submit an online application through the Amherst, Amherst-Pelham, and Pelham Public School Districts' official Red Rover Career Site to be considered for this position. https://jobs.redroverk12.com/org/4125/opening/210007

We will not consider applications submitted through external recruitment platforms unless the applicant also completes the official Red Rover application.

Administrative Assistant III (Anticipated Vacancy) Amherst-Pelham Regional Public Schools

Job Title: Administrative Assistant III Supervisor: Principal Contract Length: School Year Job Classification: Non-exempt Pay Grade: G-SY Schedule: Full-time, 7:30 a.m. – 3:30 p.m.

Job Summary The Administrative Assistant supports the Principal in planning, organizing, and managing school activities and programs. This includes coordinating and tracking various tasks and processes to ensure the smooth operation of daily school functions. The Administrative Assistant represents the school to students, parents and guardians, guests, community members, vendors, and others, and must demonstrate a high degree of professionalism. Due to the busy work environment and the varied responsibilities of the position, the Administrative Assistant must be adaptable, able to manage multiple projects, and able to work independently as well as collaboratively with colleagues.

Essential Duties and Responsibilities

Scheduling and Office Support Maintain administrative schedule for parent and staff meetings and other meeting requests Facilitate meeting arrangements (i.e., coordinate space, time, availability of attendees, and other logistics as needed) Train new administrative employees Perform filing and data archiving

Student and Staffing Record-Keeping Maintain databases for student and staffing record-keeping AESOP/Veritime Input data, monitor for accuracy, reconcile, and generate reports Coordinate coverage for staff vacancies Provide technical assistance to staff as needed PowerSchool Facilitate and ensure the accurate and timely distribution of student information to the appropriate departments within the school and district Input and update changes of addresses, emergency contacts, and student lists Input data from free and reduced lunch forms; share with the necessary departments Maintain student cumulative files (high school) Provide technical assistance as needed (i.e., resetting student passwords)

Purchasing and Budget Administration MUNIS Process purchase orders Ensure accurate distribution of purchased materials Confirm receipt of purchased materials and notify Accounts Payable for payment processing Maintain the school building budget Oversee the Principal Gift account and all sub-accounts Work with the PGO on all teacher and student grants

Safety and Compliance Maintain school safety procedures and ensure their adherence Ensure compliance with court-ordered parent/guardian requirements Assume the role of "Safety Captain" for the school Ensure walkie-talkies are maintained

Communications Manage school correspondence Process all mailings related to student records Distribute student report cards and progress reports Facilitate ParentSquare updates to families Ensure accurate distribution of postal mail and packages Make PA announcements Adjust the bell schedule for the week

Records Management and Transitions Advance cumulative files at the end of each year Send files to schools when students transfer or advance to another school

Other Duties Greet and assist visitors Handle calls and emails Coordinate technology and maintenance work orders Cover the Main Office Support Main Office staff as needed Distribute computer accounts to new staff and assist with setup as needed Assist with CORI forms Prepare enrollment verification letters Plan, organize, and schedule 12th-grade graduation activities and provide related translation services Other duties as assigned

Qualifications High School Diploma required; Bachelor's Degree preferred Fully bilingual in English and Spanish strongly preferred

Salary Starting salary range: $24.08 – $33.69

How to Apply Interested candidates must apply online through the Career Site. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school and office environment. Amherst-Pelham Regional Public Schools reserves the right to update, revise, or change this job description and related duties at any time. https://jobs.redroverk12.com/org/4125/opening/210007

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