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Open nowFirst seen 3 days ago

Finance Operations Specialist (Billing & Payroll)

AmorServ4 open roles

Where
Remote
Work mode
Remote
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Your applicationOpen nowFinance Operations Specialist (Billing & Payroll)AmorServ · Remote

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Job Overview The Finance Operations Specialist (Billing & Payroll) is responsible for keeping billing and payroll running smoothly. You will manage facility invoicing and collections follow-up, process monthly employee payroll, support contractor pay-outs (as assigned), and maintain organized finance records so leadership has reliable visibility into cash flow and receivables.

This role is ideal for someone who is detail-oriented, deadline-driven, and comfortable working with documentation and systems in a remote environment.

Key Responsibilities

Facility Billing & Accounts Receivable (Primary)

  • Prepare and send invoices to healthcare facilities accurately and on schedule.
  • Ensure invoices match service records (dates, trip totals, pricing, and approved adjustments).
  • Maintain an Accounts Receivable (A/R) tracker and follow up on unpaid invoices consistently and professionally.
  • Resolve billing questions and discrepancies by coordinating with internal operations teams.
  • Keep billing records organized and audit-ready.

Payroll Processing (Monthly — Employees)

  • Process monthly payroll accurately and on time.
  • Maintain payroll inputs (approved pay changes, attendance/time information, reimbursements, and adjustments).
  • Keep payroll records organized and confidential.

Contractor Pay-out Support (As assigned)

  • Support contractor/driver pay-out processing based on company schedules and approved pay rules.
  • Maintain pay-out logs and records for reporting and year-end readiness.

Reconciliations, Reporting & Finance Support

  • Maintain organized finance records (spreadsheets and/or bookkeeping tools such as QuickBooks).
  • Reconcile collections and pay-outs at a basic level (tracking what was invoiced, collected, and paid out).
  • Provide a weekly summary to leadership: invoices sent, payments received, overdue accounts, upcoming payroll obligations, and issues needing decisions.
  • Build and follow checklists/SOPs for billing, payroll, collections, and month-end routines.

What Success Looks Like

  • Invoices are accurate and sent on time
  • Overdue invoices are followed up consistently (A/R stays healthy)
  • Monthly payroll is processed accurately and on schedule
  • Records are organized, clean, and easy to audit
  • Leadership has clear visibility into collections, receivables, and payroll obligations

Requirements

Required

  • 2+ years of experience in billing, payroll, accounts receivable, bookkeeping, or finance operations
  • Strong Excel/Google Sheets skills
  • Excellent attention to detail and reliable deadline discipline
  • Strong written English and professional communication
  • Reliable internet connection and stable remote work setup
  • Ability to work daily overlap hours with U.S. Central Time

Preferred

  • QuickBooks (or similar) experience
  • Experience supporting U.S.-based billing or payroll operations
  • Experience handling payroll and/or contractor pay-outs

Confidentiality & Professional Standards

This role handles sensitive financial and customer-related information. Strict confidentiality, professionalism, and process discipline are required.

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